Agenda - Council - 03/11/2025 - Laserfiche WebLink

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Regional contractors have taken note of metro Cities moving away from seal coating and toward pavement rejuvenators, and as a result serval newer products are becoming available in our region. The Minnesota Local Road Research Board (LRRB), with the assistance of MnROAD's, is two years into an evaluation of proprietary rejuvenators, including the most commonly used product in the metro area, Reclamite. Early results indicate Reclamite is performing well in Minnesota. Ideally, once the evaluation is complete, additional reliable products will result in a competitive bidding market. Because of its proven track record, and the potential risks associated with using new products, staff recommends continuing to use Reclamite on all street segments proposed to receive pavement rejuvenator. 2025 Proposed Rejuvenation Improvements Plans for the 2025 Pavement Rejuvenation Improvements are attached to this case. A total of 9.72 miles of public street segments and 2 parking lots are proposed to receive pavement rejuvenation. Over the last 2 seasons, the City has been playing "catch-up" on streets which did not receive a pavement rejuvenator on schedule. In 2025, nearly all proposed streets are receiving the treatment the 2id year after construction, reconstruction, or overlay per the proposed street maintenance schedule. Final plans and specifications were prepared in-house as part of staff s normal duties. Preliminary Schedule Remaining • March 11, 2025 City Council awards contract to the lowest responsible bidder • July 1, 2025 Contractor may begin improvements • August 30, 2025 Contractor completes improvements The proposed improvements are designated as 2025 Pavement Rejuvenation Improvements, Improvement Project #25-10. Notification: Notices will be mailed to property owners prior to the work being performed, notifying parking restrictions and lawn sprinkling restrictions associated with the proposed project. The contractor is responsible for mailings as part of the contract. Time Frame/Observations/Alternatives: Timeframe: Staff estimates up to 10 minutes will be required to present the case and answer questions. Observations: Because the improvements were estimated above the $175,000 cap for requesting proposals, this project is required to be publicly bid. Though since Corrective Asphalt Materials are the soul source provider for Reclamite in our region, we anticipated only one bid on this project. Alternatives: Alternative #1 - Motion to adopt Resolution #25-055 accepting bids and awarding contract for 2025 Pavement Rejuvenation Improvements, Improvement Project #25-10. Alternative #2 — Motion of other. Funding Source: On March 3, 2025 a total of one (1) bid was received, opened, and tabulated, and the following bid was found to comply with the advertisement for bids. [Engineer's ontractor Total Bid orrective Asphalt Materials, LLC $2331191.32 Estimate 1$237,318.60