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Additionally, if a conference room is not cleaned up, the cost the City incurs will be <br />assessed to applicant from their deposit. <br />K. USE OF FURNITURE AND EQUIPMENT: <br />Chairs and tables may be moved within the room in which they are located, but not <br />moved from room to room. Conference tables must not be moved, with the exception of <br />the tables in the Alexander Ramsey Room. Please do not lock the tables in place. City <br />staff will not perform room set-up duties for outside users of the facility. All furniture and <br />equipment should be used for its intended purpose. If some furniture is in use prior to and <br />during the event, it may not be used at the event (e.g., a table holding a display or <br />appliance may not be used for some other purpose.) <br />L. FOOD AND BEVERAGES: <br />Food and beverages may only be served and/or consumed in the Alexander Ramsey <br />Room and the Lake Itasca Room. Food and beverages may not be consumed in the <br />remaining Municipal Center Conference Rooms. (Mississippi River Room, Rum River <br />Room, and Trott Brook Room). <br />Coffee service available in the Alexander Ramsey Room and Lake Itasca Room. The fee <br />for use is set annually by City Council resolution. Coffee must be purchased from the <br />City for use in the coffee service. Outside percolators, coffee pots, or similar equipment <br />may not be brought in for use in the Alexander Ramsey Room or Lake Itasca Room. No <br />storage of equipment is allowed in the Alexander Ramsey Room or Lake Itasca Room <br />kitchen by outside groups. <br />M. CHILDREN: <br />Children need to be supervised at all times by an adult and never left alone outside of <br />conference rooms. Children need to be inside conference rooms with applicant. No one <br />should be able to hear your meeting in the hallways. <br />N. ARTS AND CRAFTS: <br />No glue or hot glue guns are allowed in Municipal Center conference rooms. <br />O. POSTERS: <br />You may hang posters around the Municipal Center the day of the event for directional <br />purposes. This must be coordinated with the building maintenance supervisor and blue <br />painters tape must be used. <br />P. SMOKING: <br />All municipal facilities are public buildings and are smoke free. Smoking is not permitted <br />in any City facility or on the Municipal Center Campus or Municipal Parking Facility. <br />Q. PETS AND ANIMALS: <br />No pets or animals are allowed into the Municipal Center or conference rooms. Animals <br />will only be allowed if needed for a health reason. <br />MUNICIPAL CENTER FACILITY USE & RENTAL POLICY <br />Page 5 of 6 <br />