Agenda - Council - 03/25/2025 - Laserfiche WebLink

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2. For purposes of this policy, the term "property manager" shall be used as defined and to include the owner(s), maintenance person, caretaker, or any individual who accompanies the rental inspector on a rental inspection. D. License Application 1. License Term — 12 months from the date of license approval. 2. Renewals — Renewal forms will be sent out 45 days prior to expiration. Renewal applications are due prior to the expiration date of the initial license. The renewed license expires one year from the expiration date of the initial license, regardless of when the renewal application is submitted. 3. Background Checks — Background checks in accordance with State Law will be conducted by the Police Department. The Community Development Department will collect the information as part of the application forms. Once a complete application is made, the background check portion (signature page and photocopy of identification) will be separated from the application packet and given to the Police Department for the background check and it will be kept with the Police Department in accordance with data retention laws. The Police Department will report back to the Inspector "pass" or "not pass." All information discovered during the background check remains private with the Police Department subject to data practices laws. At the time of license renewal, property owners may request a new background check on their property managers. 4. Tax information —Tax identification numbers (corporate or social security numbers) shall be collected and annually reported in accordance with State Law. For individuals who own rental property (not corporations, LLCs, business entities, etc.) who provide social security numbers, that data is stored securely in accordance with State Law. E. Renewal Application —The renewal application will ask if anything previously submitted has changed. If nothing has changed from the previous initial application or renewal application, the property owner will certify a statement stating such. If any portion of the application has changed (property manager, business address, or the like) the appropriate portion(s) of the application packet shall be provided. A change in business ownership name or entity will be considered a new application. F. Scheduling Inspections 1. Frequency of Inspection i. New licenses — Must be scheduled for within three months of license application. ii. Established licenses — (1) Every three years for properties where minimal minor corrections (such as smoke detector batteries, repairs requiring a building, electrical, or plumbing permit, etc.) were needed at the last inspection; or (2) Annually for properties with several or major corrections (such as water damage, fungal matter, electrical, severely ripped carpeting, egress window issues, illegal activity, etc.) needed at the last inspection. Rental Inspections Procedures Policy April 8, 2025 Page 2