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CITY COUNCIL WORK SESSION <br />Topic Report: 2003 - 2007 CIP <br />By: James E. Norman, City Administrator <br /> <br />Background: <br /> <br />City Council has been presented a draft Capital Improvements/Capital Outlay Plan (CIP) <br />for the years 2003 - 2007. The document is an attempt to anticipate major capital <br />expenditures in advance of the year in which they are a budget request. Further, several <br />projects may interrelate and require other improvements prior to initiation, which would <br />cause delays without prior planning. Additionally, projects may require budgeting over <br />several years or receipt of funds from other sources requiring planning completion prior <br />to the funding year. Finally, the plan enables a snapshot of the identified capital needs of <br />the community allowing for continual prioritization of these needs. <br /> <br />Approval of the CIP by Council does not authorize spending or initiation of a given <br />project. It does, however, provide a guide for the community for a whole array of private <br />and public decision-making, impacted by public capital expenditures. Therefore, the CIP <br />should receive ratification only if the Council perceives actions contemplated within the <br />plan as reasonable and planned within justified time frames. It shall further be noted that <br />initial project design of public infrastructure projects identified within this plan often <br />begins two years or more prior to the date of construction. <br /> <br />The CIP is not intended to provide for precise budgeting. Capital costs are projected as <br />estimates. Upon each update of the plan, deletions, additions, delays, or other revisions <br />may occur, reflecting changing community needs. These changes allow for budget <br />refinements as a particular project nears actual construction. <br /> <br />The plan does not contain a specific designation which denotes project priorities. There <br />is no weighting or matching of priorities between infrastructure types (streets, parks, <br />utilities, building facilities) as each type of project generally has a funding source unique <br />to the project type and from which funds cannot be reallocated. <br /> <br />Staff will seek Council direction for completion of the 2003 -2007 CIP. <br /> <br />Action Statement: <br /> <br />Provide direction to staff for eventual adoption of a 2003 - 2007 Capital <br />hnprovements/CalJital Outlay Plan (CIP). <br /> <br />CCWS: 2.4.03 <br /> <br /> <br />