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Audit Requirement: Retention of Data <br />Determine if the data collected by BWCs are appropriately retained and destroyed in <br />accordance with statutes. <br />Ramsey Police Department utilizes the General Records Retention Schedule for Minnesota <br />Cities and agency specified retention periods in Evidence.com. At the conclusion of a BWC <br />recording, officers assign metadata, including an Evidence.com category, to the recording. Each <br />category has an associated retention period. Upon reaching its retention date, evidence is <br />systematically deleted. Deletion of the data is captured in the audit trail. <br />An Evidence Created Report consisting of all BWC data collected and deleted during the audit <br />period was produced from Evidence.com. Records from the Evidence Created Report were <br />reviewed, and the date and time the data was created was verified against the deletion date. Each <br />of the records were deleted or maintained in accordance with the record retention schedule. All <br />records were maintained for at least the minimum ninety (90) days required by statute. <br />Ramsey Police Department had received no requests from data subjects to retain BWC data <br />beyond the applicable retention period. <br />Captains and Records Technicians monitor BWC data for proper categorization to ensure BWC <br />data are appropriately retained and destroyed. <br />No discrepancies noted. <br />Audit Requirement: Access by Data Subjects <br />Determine if individuals who are the subject of collected data have access to the data, and if the <br />data subject requests a copy of the data, other individuals who do not consent to its release are <br />redacted. <br />BWC data is available to data subjects and access may be requested by submission of a Ramsey <br />Police Department Authorization for Release of Body Worn Camera Video form. During the <br />audit period, Ramsey Police Department had received no requests to view BWC video but did <br />receive and fulfill requests for copies of BWC video from data subjects. Data subjects who had <br />not consented to release of the data were redacted. A copy of the redacted video is stored in <br />Evidence.com along with the original copy. Authorization for Release of Body Worn Camera <br />Video forms are maintained in the case file. <br />No discrepancies noted. <br />Audit Requirement: Inventory of Portable Recording System Technology <br />Determine the total number of recording devices owned and maintained by the agency; a daily <br />record of the total number of recording devices actually deployed and used by officers, the <br />