Agenda - Council - 06/11/2024 - Laserfiche WebLink

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authorized agents of the protected information that is collected, created, used, maintained or disclosed on behalf of the agency. This responsibility means that each agent, employee and subcontractor shall be properly trained regarding the handling of the information. This includes training on all applicable laws for the access to any of the information in the criminal justice system. Specifically, the City of Ramsey Police Department shall agree to the following policies and laws: The Sherburne county Sheriff's Office Policy Manual Regional criminal Tracking and Analysis Group (including any future amendments to the same) (attached and made part of this agreement); and the Sherburne County Sheriff's Policy covering its Mission Statement, Privacy Policy Purpose, Definition, Governance and oversight, Policy Applicability and Legal compliance, Information, Acquiring and Receiving Information, Information Quality Assurance, Collation and Analysis, merging of records, Use of Information by the RCTAG, Disclosure of Information Outside the RCTAG, Redress, Security Standards, Information Retention and Destruction, Accountability and Enforcement and Training requirements (including any future amendments to the same) (attached and made part of this agreement). In the use of such information, the City of Ramsey Police Department shall: Not use or further disclose the protected information that has been created, collected, received, store, used, maintained or disseminated in the course of this agreement other than in accordance with the proscribed polices. 0 Ensure that the dissemination of the protected information is controlled by policy and any deviation of such policy shall be subject to the direct approval of the Sherburne county Sheriff. O Use appropriate safeguards to prevent the use or disclosure of the protected information by its employees, subcontractors and agents other than as provided by policy set by the Sherburne County Sheriff's Office. The safeguards shall include physical protection of the information as well as secure internet for the sharing of such information. Immediately, report any breach of the policy of inappropriate use of the information which would include: the attempted or successful unauthorized access, use, disclosure, modification or destruction of information or interference with the system operations. Any breach shall be reported immediately once known with a follow up within five business days in a written format. This report shall be made to: the RCTAG Unit Supervisor. The report shall identify the nature of the non - permitted use/disclosure, the identity if known or the person(s) who breached the system, the manner of such breach, actions taken to prevent the reoccurrence of the breach, actions taken to minimize the impact of the breach and any other information requested by the Sheriff's office. The Sherburne county Sheriff shall have the right to audit any of the records or information created, maintained, assembled or held in any other form by the city of Ramsey Police Department as it pertains to this agreement and intelligence information from RCTAG. The city of Ramsey Police Department shall be responsible for actions, inactions, negligent or intentional act(s) of its agents, employees or subcontractors who have had or had access to the information found on the Regional Criminal Tracking and Analysis and shall defend and hold harmless the county of Sherburne, its elected officials, its employees, its agents and subcontractors from any and all claims, damages or other loss sustained by the county or third persons as a result of the City of Ramsey Police Department's agents, employees or subcontractors or others under its direction and control.