Agenda - Council Work Session - 04/22/2025

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2. 2. CC Work Session Meeting Date: Primary Strategic Plan Initiative: 04/22/2025 Information Title: Discuss the format for the City Administrator's Upcoming Performance Evaluation Purpose/Background: City Administrator Brian Hagen's Employment Agreement with the City provides for an annual performance evaluation to be conducted. At this time, staff would like to receive feedback from the City Council regarding the current evaluation, seeking feedback on whether or not it meets the City's needs. The current process is an outsourced online process (sample report is attached). The cost to run this evaluation is $460.00. It should be noted that staff recommends either continuing with the current vendor or selecting a new vendor, but suggests the continued use of an online process which does not involve HR staffs need to organize or summarize the data. Staff is interested in feedback regarding the importance of anonymity and the ability to provide written open-ended feedback, etc. The current evaluation provides text boxes for comments, but not an ample area for more lengthy comments. In the past, there have been comments stating some of the questions are difficult to assess based on how they were written. The City has used the current evaluation since 2016. Summary of Current Evaluation CheckPoint 360°TM is a 360-degree leadership assessment used to help managers identify and prioritize their own development opportunities and leadership skills. It is also used to surface management issues that could lead to low employee productivity, morale, satisfaction, and turnover. This assessment compiles a feedback system from direct reports, peers (Councilmember) and the subject employee (Mr. Hagen). It measures: • Communication • Leadership • Adaptability • Relationships • Task management • Production • Development of others • Personal development The data -driven reports generated from CheckPoint 360°TM explain how to improve training, management techniques, and communication for greater success, all with information -rich graphs and charts as well as narrative descriptions of the results. There are other options more specifically tailored to public managers which are recommended by ICMA (International City/County Management Association). ICMA is the leading organization of local government professionals dedicated to creating and sustaining thriving communities throughout the world. In the event the City Council would like to look at other options, staff will be prepared to provide additional information at the meeting. Moreover, decisions regarding this matter are not overly time -sensitive. Mr. Hagen's performance evaluation should be conducted in June, but a slight delay is acceptable.