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Profiles CheckPoint 360° Competency Feedback SystemTM Individual Development Guide for <br />Sally Sample <br />Delegating the Right Jobs to the Right People <br />Skills, Behaviors and Attitudes to Adapt and Practice <br />Match your direct reports' strengths with work assignments. <br />Consider a direct report's workload when delegating; shift responsibilities as necessary. <br />Provide enough direction and assistance when delegating. Set your direct reports up for success. If <br />in doubt, ask them to explain in their own words their authority, accountability, and responsibility <br />for the delegated task. Then, ask them what they need to complete the assignment. <br />Present small, challenging tasks to direct reports with untested abilities. Use this as a springboard <br />to larger assignments. Fill in obvious skill gaps with training and development. <br />Provide opportunities for practice if you know a direct report is trying to improve a skill. <br />Discuss follow-up with your direct reports when delegating tasks. Make time to meet with your <br />direct reports to review progress on assignments - do not accept that no news is good news. <br />Challenging Activities <br />Survey your direct reports to see what tasks or responsibilities they are interested in tackling. <br />• In order to balance the work equally, ask your direct reports to list their job responsibilities and <br />workload. In doing so, you can quickly learn the scope of different direct reports' jobs and have a <br />good understanding of your capacity to delegate assignments within your work unit. <br />Perform a skill survey of your direct reports. Discover their unused or untapped talents and <br />abilities. Discuss using their untapped talents or abilities more effectively. <br />Giving Others Authority to Independently Fulfill Job Responsibilities <br />Skills, Behaviors and Attitudes to Adapt and Practice <br />Give as much direction as necessary to orientate your direct reports to new duties - then, let them <br />take charge. Do not hover. During periodic follow-ups, give additional direction as needed. Give <br />them maximum authority, accountability, and responsibility for the delegated task. Allow them to <br />structure the tasks and make the decisions. <br />Clarify which actions require prior approval from you. Gradually increase the direct report's <br />authority to act independently. <br />Shield direct reports in newly delegated positions from disastrous mistakes; allow the opportunity <br />for smaller errors to be learning experiences. Remember, mistakes are great teachers. <br />Never abandon a direct report after delegating. Instead, increase your communications - spend <br />time with the direct report and provide additional skill -building if required. <br />When delegated assignments do not meet your expectations, do not redo it yourself. Show your <br />direct report what is to be changed and allow him/her to do the rework. <br />