Agenda - Council Work Session - 05/27/2025

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City Council. She asked Administrative Services Director Lasher if she would wordsmith that so it isn't three statements repeating the first portion. Administrative Services Director Lasher replied she could. Councilmember Musgrove referenced number four, the last sentence which reads "The Clerk will ask the Charter Commission Chair to contact the new appointee welcoming them to the Commission." She stated it has been her experience when she has been appointed to boards that the first meeting they are aware that the appointment has been made and the welcoming is done then. She stated she wasn't sure if that is something that would be done at the first meeting. She suggested taking the last sentence out and asked for Council comment. Councilmember Woestehoff disagreed, commenting other boards and commissions it makes sense but with how spare Charter meetings are it doesn't. He stated he hasn't yet been formally introduced to Chair Fields because he hasn't reached out. He thought having something in the policy that new members will be welcomed is a good idea because appointments and meetings are infrequent. Administrative Services Director Lasher added the Charter Commission agenda normally includes a case welcoming new members. Mayor Kuzma asked if Council was okay with leaving it in. Councilmember Heineman commented he was okay with leaving it in, adding the new members would be contacted by either the City or the Chair. Administrative Services Director Lasher referenced number seven on the last page which starts "The City Clerk or designee will prepare letters" and the last sentence which reads "In case of vacancies or for consideration for future appointment." Right before the words "in case of' she suggested inserting the words "from the date of application deadline." Because that is referring to the 14 months which has been clarified in other places but it was missed there. She felt it should be added there. Councilmember Musgrove replied that makes sense for consistency. Administrative Services Director Lasher referenced the heading "Authority" on the front page and read "the City Council of the City of Ramsey has the authority to establish a policy for recommendations to the Charter Commission." She stated in other policies they have restated what the actual policy is. She suggested "The City Council of the City of Ramsey have the authority to establish a policy for the recruitment application and judge appointment process." Mayor Kuzma asked if they want to see one more draft or if they are ok to vote on it. Councilmember Specht commented they will see it at a regular meeting. Administrative Services Director Lasher asked if they do want to see it at another Work Session. City Council Work Session / May 24, 2022 Page 6 of 17