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• Staff Receives Bids <br />o May 21, 2025 <br />• Council Awards Contract to the Lowest Responsible Bidder <br />o May 27, 2025 <br />• Contractor Begins Construction <br />o Summer 2025 <br />• Contractor Substantially Completes Construction <br />o New bituminous in -place <br />o August 30, 2025 <br />• Contractor Final Completion <br />o Verify final restoration; punch list created <br />o September 27, 2025 <br />Notification: <br />Notification is not required for this case. <br />Time Frame/Observations/Alternatives: <br />Timeframe: <br />Staff anticipates up to 15 minutes will be required to present and discuss this case. <br />Alternatives: <br />Alternative #1 — Motion recommending City Council approving plans and specifications and authorizing <br />advertisement for bids for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07, <br />with the alternate bid. <br />Alternative #2 — Motion recommending City Council approving plans and specifications and authorizing <br />advertisement for bids for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07, <br />without the alternate bid. <br />Alternative #3 — Motion of other. <br />Funding Source: <br />Funding for this improvement is proposed to come from Pavement Management Funds and Storm Water Utility <br />Funds. The alternative bid trail improvements are anticipated to be funded through budgeted 2025 Trail <br />Maintenance Funds. Estimated costs below include 14-percent indirect costs. The final project costs may <br />change from the estimate depending upon bid prices and actual construction quantities. <br />Funding Source <br />Pavement Management Funds <br />Storm Sewer Utility Funds <br />Total Project Costs <br />Alt Bid Trail (Budgeted Maint.) <br />Estimated Project Costs <br />$1,282,167.25 <br />$34,096.36 <br />CIP Project Costs <br />$1,047,111 <br />$69,190 <br />$1,316,263.61 <br />$98, 678.40 <br />$1,130,801 <br />Project Total w/Alt Bid <br />$1, 414, 942.01 <br />Recommendation: <br />Staff recommends alternative #1. <br />Outcome/Action: <br />Motion recommending City Council approval of plans and specifications and authorization to advertise for bids <br />for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07, with the alternate bid. <br />