Agenda - Council - 11/14/2006 - Laserfiche WebLink

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Refundable damage deposits will be charged to all groups using the facilities. This deposit will be returned upon satisfactory inspection after the event. Groups entering into one -year leases or renting a facility for more than one event can roll the damage deposit forward until termination of the lease or the end of the scheduled events. This deposit will be reviewed and adjusted periodically by Council resolution. It is the responsibility of the group utilizing the facility to set up tables and chairs as desired, clean up the area used, to lock all doors, and turn off all lights before leaving the facility. The need for additional cleaning or other maintenance could result in the City's retention of all or a part of the damage deposit. HOURS AND DAYS OF USE The facilities may be used by organized groups and the general public between the hours of 7:00 a.m. and 10:30 p.m. The Ramsey Municipal Center is available for use by the public Monday- Thursday evenings and Friday during City office hours only. Park Center may be reserved for events /meetings Monday — Sunday. USE OF FURNITURE AND EQUIPMENT Chairs and tables may be moved about within the room in which they are located, but not moved from room to room. Conference tables must not be moved, with the exception of the tables in the Alexander Ramsey Room. City staff will not perform room set -up duties for outside users of the facility. All furniture and equipment should be used for its intended purpose. If some furniture is in use prior to and during the event, it may not be used at the event (e.g., a table holding a display or appliance may not be used for some other purpose.) FOOD AND BEVERAGE IN MEETING ROOMS Food and Beverage may only be served and/or consumed in the Central Park building or the Alexander Ramsey Room. Food and beverage may not be consumed in the Municipal Center Conference Rooms (insert names). Coffee service is provided in the Alexander Ramsey Room. The fee for use of the coffee service by outside groups is set annually by the City Council by resolution. Coffee must be purchased from the City for use in the coffee service. Outside percolators, coffee pots, or similar equipment may not be brought in for use in the Alexander Ramsey Room. No storage of equipment is allowed in the Alexander Ramsey Room kitchen by outside groups. SMOKING All municipal facilities are public buildings and are smoke free. Smoking is not permitted in any of these facilities or on the Municipal Center Campus and Municipal Parking Facility.