Agenda - Council Work Session - 06/10/2025

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Community Development is in the process of transitioning to ACCELA to more efficiently process planning and building permit applications, conduct plan reviews, manage inspections, manage business and rental licenses and code enforcement activities. The ACCELA program will also be used by Public Works and Engineering Departments to track inspections, fees associated with development, right-of-way permits and plan reviews. Staff recommends updating the technology in human resources by expanding the use of NeoGov products to benefit the organization as a whole. Staff will be prepared to expand on the individual divisional benefits at the meeting. Attached: Summary staff notes NeoGov Brochures Time Frame/Observations/Alternatives: Up to 30 minutes Funding Source: Most of the required funding would be included the 2026 budget and beyond. For 2025, most of the needed funding is available within the Training budget, which could cover the one-time implementation fees (and training) and within the Personnel Testing and Recruitment budget to cover the first -year licensing, based on option A. There may be some flexibility regarding the costs for year #1, which staff will be seeking City Council direction. The offsetting savings are difficult to measure, but would impact staff time, paper costs and copier wear and tear, improved reporting such improved EEO reporting and beyond. Other cost -saving benefits to accuracy and efficiency are undefined, but likely expansive. Incentive Example Option A (3 Modules) Onboard + CoreHR + eForms Annual License Fee Year 1: $13,252.80 One Time Implementation Fee: $7,309 Onboard + CoreHR + eForms Annual License Fee Year 2: $17,670.40 Onboard + CoreHR + eForms Annual License Fee Year 3: $22,308.88 ***40% off annual license fees year 1, 20% off annual license fees year 2, 1% uplift year 3 on annual license fees from 2025 standard pricing, 50% off implementation fees*** ***Received approval on a 1% uplift Year 3, instead of a 5% uplift Year 3 on annual license fees*** Incentive Example Option B (4 Modules) Onboard + CoreHR + eForms + Perform Annual License Fee Year 1: $19,151.40 One Time Implementation Fee: $10,028 Onboard + CoreHR + eForms + Perform Annual License Fee Year 2: $25,535.20 Onboard + CoreHR + eForms + Perform Annual License Fee Year 3: $32,238.19 ***40% off annual license fees year 1, 20% off annual license fees year 2, 1% uplift year 3 on annual license fees from 2025 standard pricing, 50% off implementation fees*** ***Received approval on a 1% uplift Year 3, instead of a 5% uplift Year 3 on annual license fees*** Recommendation: To receive City Council approval by consensus to proceed with options A or B as shown above and attached. Outcome/Action: Based on discussion.