Agenda - Council - 07/08/2025 - Laserfiche WebLink

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5. 9. CC Regular Session Meeting Date: 07/08/2025 Primary Strategic Plan Initiative: Not Applicable Title: Authorize Request for Proposals for Civil Legal Services Purpose/Background: In 2021, the City issued a Request for Proposals (RFP) for civil legal services. Following the evaluation process, the City Council selected Fritz Knakk from the firm Holstad & Knaak, PLC and entered into a two-year agreement commencing on November 1, 2021. On October 24, 2023, the City Council approved the renewal of the Civil Legal Services agreement with Mr. Knaak for an additional two-year term, beginning November 1, 2023, and expiring October 31, 2025. City Code Sec. 2-275 - Purchasing alternatives, addresses professional service contracts via a request for proposal (RFP). Within that, it generally states that the city conducts an RFP for legal services every three years. A clause is present that would allow the City Council, at its discretion, to formally extend a current contract upon the recommendation of city staff. Time Frame/Observations/Alternatives: The timeframe to conduct an RFP, hold interviews and ultimately select a final firm would span approximately two and a half months. A tentative timeline would be as follows: • July 9 - City Council Authorize advertisement for RFP • August 1 - Submittal deadline for proposals • August 15th - Complete proposal evaluations • August 26 or September 9 - City Council interviews (may need a special work session to conduct interviews) • September 23 - City Council formal approval of firm • November 1 - Contract begins in correlation to the expiration of the current contract Recommendation: Staff recommend an RFP process. Outcome/Action: Motion to authorize request for proposals for civil legal services. 2025 Civil Legal Services RFP Attachments Form Review Inbox Reviewed By Date Brian Hagen Brian Hagen 07/03/2025 02:56 PM Form Started By: Brian Hagen Started On: 07/01/2025 08:01 AM Final Approval Date: 07/03/2025