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CONSIDER PROPOSAL FROM BKV GROUP FOR POLICE DEPARTMENT SPACE NEEDS ASSESSMENT By: Heidi A. Nelson, Asst. City Administrator Background: In mid-January, staff met with representatives of BKV Group and E & V Construction Managers to revisit the status of the space needs assessment and planning process for the construction of new City Hall. Staff reviewed the Needs Assessment Study that was previously prepared for City Hall in 1999 and reviewed with the representatives current staff projections based upon development projections for the next 15 years that had been prepared as a part of the fiscal impact study for Ramsey Towne Centre. The space needs projections that were made in 1999 appear to be in-line with the current projections for development and related staff projections. The 1999 Needs Assessment Study did not include planning for the construction of Police Facilities within a new City Hall complex. Staff is recommending including plans for Police Facilities within a new City Hall for a number of reasons. Of most significance is the coordination of services. As we envision a new civic campus within the Ramsey Towne Centre development, leaving the existing Police Facility here at its current location would create a significant physical and organizational distance between the City Hall and Police Department operations. The current and future working relationship between the Police Department and other Departments at City Hall is one of cooperation. This physical distance that would be created by leaving the Police Department on this site would certainly hinder that relationship and provide for the necessary duplication of services that could be shared within a single facility. Also at issue is the future use of the existing City Hall site. The existing City Hall site is in area surrounded by residential development and one small service oriented business site. The future use and sale of this site would certainly be limited if the Police Facility were to remain. Police Department leadership is supportive of this coordination of facilities and services. Staff received direction during a Finance Committee discussion of the five-year Capital lmprovelnent Program that the City Hall project should proceed with the planning process for a new facility in the Towne Centre site. Given those discussions outlined above, staff has received a proposal fi'om BKV Group for the purposes of completing a Space Needs Assessment for the Police Department. The proposal is attached for your review. Staff Recommendation: Authorize staff to proceed with Space Needs Assessment for Police Department at a cost not to exceed $11,500 and authorize the use funds to be encumbered from the 2002 budget. Council Action: Approve Resolution No. 03-02- , Authorizing the proposal from BKV Group for a Space Needs Assessment for the Police Department at a cost not to exceed $11,500 and the use of the encumbered fimds from the 2002 budget. Reviewed by: City Administrator Finance Officer FC: 02/11/03