Agenda - Council Work Session - 07/22/2025

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scope, complexity, and project circumstances to date. They also said their amendment request accurately and transparently reflects the effort required to successfully complete the work without compromising quality or introducing risk, and that they will support city staff in clearly communicating the rationale and necessity behind these requests to Council, and that they remain open to continued dialogue and remain committed to working collaboratively to reach a path forward that respect everyone's constraints and responsibilities. Attached to this case is a slide deck prepared by AE2S that outlines previously approved project costs and completion deadlines as justification for AE2S's request for an additional $184,300 through Engineering Amendment #3. One or more representatives from AE2S will attend the City Council meeting to formally present their request and respond to questions, if needed. Notification: Notifications are not required for this case. Time Frame/Observations/Alternatives: Observations: Both requests must be addressed concurrently. Approving Change Order #3 would result in the Substantial Completion date being revised from July 28, 2025, to October 15, 2025, and the Final Completion date being revised from October 28, 2025, to December 31, 2025. The requested time extensions would not adversely impact municipal water users as water use is not in high demand during Fall and Winter months. Additionally, the requested time extensions would dovetail well with Fall watermain flushing, which occurs during the month of October. As soon as staff finishes flushing the water supply distribution system, substantial completion of the WTP will have just occurred and the commissioning process will have just started, which is when water will first be fed into the WTP to allow the new processes to be started, run and tested prior to feeding finished water into the municipal water supply distribution system upon final completion of the WTP at the end of December. Alternatives: Alternative #1— Motion to adopt Resolution #25-128 approving Change Order No. 3 and Engineering Amendment No. 3 for Improvement Project #21-09, Centralized Water Treatment Plant. Alternative #2 — Motion to reject Change Order No. 3 and Engineering Amendment No. 3 for Improvement Project #21-09, Centralized Water Treatment Plant, as presented, and to direct staff to work with Magney and AE2S to reduce the additional time and funds requested and present amended requests on July 22, 2025. Alternative #3 — Motion to reject Change Order No. 3 and Engineering Amendment No. 3 for Improvement Project #21-09, Centralized Water Treatment Plant, and to complete the project as currently approved. Funding Source: Change Order #3 does not include a direct request for additional funding. Engineering Amendment #3 includes a request for additional funding in the amount of $184,300. If approved, Sewer and Water Funds would pay for the additional construction services provided by AE2S. Recommendation: