Agenda - Environmental Policy Board - 09/15/2025

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Environmental Policy Board (EPB) Meeting Date: 09/15/2025 Primary Strategic Plan Initiative: Title: Update on Status of the Recycling Contract 6. 1. Information Purpose/Background: The purpose of this case is to provide an update to the Environmental Policy Board (EPB) regarding the curbside recycling contract. As the EPB will recall, the City's current curbside recycling contract with ACE Solid Waste is set to expire at the end of this year. In February of this year, Staff reviewed the contract status with the EPB. At that time, the EPB recommended the City attempt to negotiate a new curbside recycling contract with ACE Solid Waste. This topic was also discussed with the City Council in March of this year. City Council directed Staff to obtain three (3) quotes for curbside recycling service, with the duration of the contract being four (4) years (ending on December 31, 2029). Staff drafted and sent a Request for Quotes (RFQ) to three (3) vendors for curbside recycling service. The RFQ sought not only a quote for standard biweekly curbside recycling service, but also asked for quotes on an optional weekly curbside recycling service as well as an option for curbside organics recycling. All three vendors initially submitted a Notice of Intent to Submit a Quote by the deadline outlined in the RFQ. Subsequently, one of the vendors withdrew their Notice of Intent to Submit a Quote. Based on the schedule outlined in the RFQ, there was not enough time to seek another quote and therefore, only two quotes were received. Per the RFQ, the quotes are considered to be non-public data and after discussion with the City Attorney, it was determined that they cannot be distributed for review by the EPB, which is why they are not attached to the case. While the quotes are considered non-public data, per the RFQ, the names of those companies that submitted quotes can be made public. ACE Solid Waste and Republic Services both submitted quotes. Staff intends to review the quotes with the City Council at their October 14, 2025 Work Session, at which time City Council will presumably direct staff to negotiate a new, four (4) year curbside recycling contract with the selected vendor. Funding Source: Staff time associated with recycling activities is funded through the Select Committee on Recycling and the Environment (SCORE). Recommendation: This case is only meant as an update and, therefore, Staff has no recommendation for action. Outcome/Action: No action is necessary. This is intended only to be an update for the EPB. Attachments City Council Work Session Meeting Minutes Dated March 11, 2025 Form Review Inbox Reviewed By Date Brian Hagen Kalia Lor 09/11/2025 02:41 PM