Agenda - Council Work Session - 09/23/2025

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2. 1. CC Work Session Meeting Date: 09/23/2025 Primary Strategic Plan Initiative: Not Applicable Information Title: Review Quotes for a New Curbside Recycling Contract Beginning in 2026 Purpose/Background: In March, the City Council directed Staff to obtain three (3) quotes for a new curbside recycling contract that would begin January 1, 2026, and run through December 31, 2029 (4-year term). The direction was to obtain a quote from our current hauler (ACE Solid Waste), along with quotes from two additional haulers as well. Due to the numerous variables that can impact pricing for recycling service, Staff drafted a Request for Quotes (RFQ), which is attached to this case, to ensure an 'apples -to -apples' comparison. Staff sent the RFQ to three (3) haulers and originally received responses from all three stating they intended to provide a quote for recycling service. However, on the final day to submit the Notice of Intent to Provide a Quote, one of the haulers informed Staff that they would not be submitting a quote and requested that their Notice of Intent to Provide a Quote be rescinded from record. Based on the proposed schedule in the RFQ, it was too late to seek an alternative third quote. Time Frame/Observations/Alternatives: Quotes were received from two haulers, ACE Solid Waste and Republic Services. The quotes are considered 'non-public data' and thus, Staff did not attach them to this case, but will distribute the Pricing Worksheet from both haulers at the Work Session. Staff will need to collect them back from City Council at the end of the discussion. The RFQ not only sought a quote for the standard, every other week curbside collection of recyclables, but also sought two add alternates, an option for a weekly curbside recycling service as well as curbside collection of organics. Both haulers provided sound quotes and each is capable of providing quality recycling service for Ramsey residents. Funding Source: Staff time spent on recycling activities is funded by monies from the Select Committee on Recycling and the Environment (SCORE), which are distributed via Anoka County. Recommendation: Staff recommends beginning negotiations with ACE Solid Waste on a new curbside recycling contract, as their quote provided the best pricing for the residents. ACE Solid Waste has provided quality service over the years, in addition to being a local Ramsey business. Outcome/Action: The desired outcome is for the City Council to select the preferred hauler and direct Staff to begin negotiating a new curbside recycling contract. Request for Quotes (RFQ) Attachments Form Review