Agenda - Council Work Session - 09/23/2025

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Request for Quotes (RFQ) for Curbside Recycling Services for the City of Ramsey, 7550 Sunwood Drive NW, Ramsey, MN 55303 Subject: Request for Quotes for Curbside Recycling Collection Services 1. INTRODUCTION 1.1. Request for Quotes (RFQ) — This RFQ defines the service standards, specifications, and quote requirements for the City of Ramsey's (the "City") recycling program. The City is seeking quotes from qualified vendors to provide single -stream curbside recycling collection services for all residential homes and townhomes, beginning January 1, 2026 through December 31, 2029 (four [4] year contract term). 1.2. Intent. The intent of this RFQ is to ensure the residents of Ramsey continue to receive efficient, environmentally conscientious, and customer -oriented recycling services that meet both our community's needs and regulatory requirements. The goals of the curbside recycling program are to increase participation (current participation rate is at 90%) with enhanced education, expansion of acceptable curbside materials, and meeting the annual tonnage goal set by Anoka County (2025 goal is 3,124 tons; 2026 goal has not been set as of yet.). The City will not reimburse any expenses incurred by a Respondent including, but not necessarily limited to, expenses associated with the preparation and submission of the quote. Furthermore, the City reserves the right to: • Reject any and/or all quotes at the City's sole discretion. • Waive minor irregularities and informalities in the quote documents. • Further negotiate with entities that submit a quote regarding matters related to the RFQ. 1.3. Background. The City has had a curbside recycling program since 1990. The current recycling contract requires all households (single family homes and townhouses) to be serviced on an every -other -week cycle. The City is divided into two halves, east and west, with each side currently being serviced on alternating Mondays (see Exhibit 1) and the City would prefer to maintain this service schedule. As the City of Ramsey continues to grow, there could be potential to modify the collection zones, if both the Contractor and the City agree, to create smaller, more manageable, collection zones. The City currently has a single -stream recycling program for the collection of both Fiber and Rigid materials. Acceptable Fiber materials include newsprint, magazines, phone books, mixed mail, catalogues, circulars, paperback books, corrugated cardboard, boxboard, paper bags, and cartons. Acceptable Rigid materials include aluminum and steel cans, glass bottles and jars, plastic bottles, tubs, and containers with number #1, #2, or #5 (or as the industry dictates). The current population of the City is approximately 28,560. As of the second quarter of 2025, there were 9,947 recycling accounts (this includes all single-family houses and townhouses). The City's current curbside recycling contract will expire on December 31, 2025. Exhibit 2 includes the past three (3) years of curbside tonnage reports.