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Finance Department — A department of the City which is the recipient of Contractor's recycling <br />invoices. <br />Waste — Any delivered Recyclable Material that is deemed by the processing center to be unable to <br />be marketed into recycled content products. <br />3. RFQ SCHEDULE AND SUBMISSION REQUIREMENTS <br />3.1. Schedule — The following outlines the proposed schedule: <br />August 1, 2025 Issue the RFQ <br />August 8, 2025 Notification of Intent to Submit Quote from Respondents <br />August 15, 2025 Clarifications/Questions from Respondents Due <br />August 25, 2025 City Issues Responses to Respondents' Questions <br />September 8, 2025 Quotes Due by 4:00 p.m. (electronic copy required, hard copy <br />optional) <br />September 9-19, 2025 Evaluation, Review of References, and Selection <br />September 22, 2025 Contractor Notified; Contract Negotiations Begin <br />October 14, 2025 (tentative) City Council Meeting: Consideration of Curbside Recycling <br />Contract and Award Contract (could slide to October 28, <br />depending on negotiations) <br />December 13-31, 2025 Delivery of Recycling Carts <br />January 1, 2026 Contract Start Date <br />3.2. Questions — Questions, clarifications, or requests for additional information about this RFQ or the <br />process must be submitted in writing via mail or email no later than 4:00 p.m. on August 15, 2025 <br />to: <br />Chris Anderson <br />Recycling Manager <br />City of Ramsey <br />7550 Sunwood Drive NW, Ramsey, MN 55303 <br />Email: ca.r7.d.e.rsr7.cityfra..sey..c <br />All questions and requests for more information and the City's responses will be summarized in <br />writing and forwarded to all Respondents on August 25, 2025. <br />Respondents shall not call members of the Ramsey City Council with questions about this RFQ. <br />All inquiries shall be directed to the Recycling Manager. <br />3.3.Quotes Held as Nonpublic Data — Only the company names of Respondents submitting quotes <br />will be made public. All documents shall be held as nonpublic data until the City Council awards <br />a new Contract and authorizes City Staff to execute the new Contract. <br />3.4. RFQ and Quote Incorporated into Final Contract —The contents of this RFQ, the successful quote, <br />and any written clarifications or modifications to the contents thereof submitted by the successful <br />Respondent and approved by the City in writing shall become part of the contractual obligations <br />and be incorporated by reference into the ensuing Contract. If any provision of the Contract RFQ <br />4 <br />