Agenda - Council - 10/14/2025 - Laserfiche WebLink

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5. Billing Format, Cycle, Payment Expectations and Interests. 5.1 Billing Format: The Law Firm will submit monthly statements to the City itemizing legal services rendered for the prior month broken down into easily understandable categories. 5.2 Billing Cycle: The Law Firm will bill monthly for legal services rendered in the prior month. Generally, bills will go out approximately 10 days after the end of the prior month. 5.3 Payment Expectations: The City will pay the bill of the Law Firm routinely according to its internal payment procedures by forwarding a check to the Law Firm paying for both legal services and expenses shown on the Law Firm's bill. 5.4 Disputes: In the event that the City disputes any aspect of the Law Firm's bill, the appropriate City representative will contact Nicholas J. Vivian at the Law Firm stating the nature of the dispute. 5.5 Term and Renewal: The term of this Agreement will be from the date of signing through December 31, 2027. At the end of the term, for each year thereafter, this Agreement shall automatically renew for another year at the previous year's rates, unless different rates have been agreed to in writing between the Firm and the City Administrator. During the term of the Agreement including renewal terms, either party may terminate the Agreement upon 60 calendar days' written notice to the other party. 5.6 Authorized Contact Persons: Amanda Johnson will act as lead attorney for the City. Nick Vivian will act as the assistant attorney. However, the parties contemplate that other attorneys in the Law Firm will also be providing services to the City subject always to advance approval by the City.