Agenda - Council - 10/28/2025 - Laserfiche WebLink

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1. A department -wide annual staff meeting for employees; or 2. A non -routine organization -wide staff meeting for all managers and/or supervisors. e. During official meetings of the city council. f. A dinner meal for staff during performance of election -related duties on election day. (2) Recognition events/purchases. a. The city administrator may authorize modest expenditures for food and refreshments for the following employee events, each of which shall not take place more than once per year: 1. Annual employee breakfast. 2. Annual employee luncheon. 3. Other recognition events that may arise. Special events. Special events such as Happy Days, National Night Out, the Volunteer Recognition event and other events that involve or invite participation by the general public. These events and any city expenditures for them require prior specific approval by the city council and also include city expenditures for participation fees, donated gifts, door prizes, etc. (4) Community and business relations. The city recognizes the importance of establishing and maintaining a positive image with the business and civic community. Participation in certain periodic or annual events is a necessity to maintain a positive image. Annual dinners or galas, or golf tournaments that are sponsored by an organization that the city has a business or community relationship with are examples of business and civic community events (i.e. chambers of commerce and other community partners). a. The city administrator will coordinate participation at such events to ensure representation and ensure that duplication is avoided for purposes of cost containment. b. The city administrator will review on an annual or semi-annual basis upcoming events to discuss attendance and representation at business and community events. c. The city council will annually establish a maximum amount of community and business relation expenses by an affirmative approval. (3) (5) Alcoholic beverages. The purchase of alcoholic beverages is not allowed. (6) Clothing and other sundry items. Employees may receive T-shirts, and other sundry items of nominal value ($5.00) when these items are made available to the general public or if these items are determined by the city administrator to be important to the successful involvement of employees in special city -sponsored or city -supported sponsored events (i.e. National Nite Out, Happy Days, etc.). Employees may be supplied with uniforms, clothing, boots and other gear necessary for the performance of their job as per the City of Ramsey Personnel Policy or applicable labor agreements. (Ord. No. 16-12, § 42, 11-7-2016) (Stipp. No. 14, Update 2) Created: 2025-06-25 08:17:41 [EST] Page 5 of 5