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City departments may have special work rules deemed to be necessary and approved by the City <br />Administrator to meet departmental objectives. Each employee will receive a copy of such work <br />rules upon hiring and those rules will be further explained and discussed with the employee by <br />their immediate supervisor. <br />1.3 Employee Responsibility <br />It is the employee's responsibility to know and understand thoroughly the policies and topics <br />covered in this personnel policy. Updated material may be added periodically, each employee is <br />responsible for reviewing any new material. <br />1.4 Data Practices Advisory <br />Employee records are maintained in a location designated by the City Administrator. Personnel <br />data is retained in personnel files, finance files, and benefit/medical files. Information is used to <br />administer employee "wage and benefit programs, process payroll, complete state and <br />federal reports, document employee performance, and for other related purposes. <br />Employees have the right to know what data is retained, where it is kept, and how it is used. All <br />employee data will be received, retained, and disseminated according to the Minnesota <br />Government Data Practices Act. <br />1.5 Equal Employment Opportunity Statement <br />The city of Ramsey is committed to providing equal opportunity in all areas of employment, <br />including but not limited to recruitment, hiring, demotion, promotion, transfer, selection, lay-off, <br />disciplinary action, termination, compensation and selection for training. The city of Ramsey <br />will not discriminate against any employee or job applicant for any unlawful reason. <br />1.6 Personal Communications and Use of Social Media <br />It is important for City employees to remember that personal communications may reflect on the <br />City, especially if employees are commenting on City business or issues related to City <br />employment. As City representatives, employees share the responsibility of earning and <br />preserving the public's trust in the City. An employee's own personal communications, such as <br />those on social media, can significantly impact the public's perception of all City staff. The <br />following guidelines apply to personal communications, including various forms such as social <br />media (Facebook, Twitter, blogs, YouTube, etc.), letters to the editor of newspapers, and <br />personal endorsements: <br />• Do not share any private or confidential information you have access to as a result of <br />your City position. <br />3 <br />