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To ensure the security of, protect, and allow only appropriate access to City of Ramsey IT <br />systems and resources. <br />Logins and Passwords <br />All users must use and maintain login credentials for computer and network -related access. These <br />credentials are not to be shared with others. Multi-user or generic login IDs are permissible only <br />in special circumstances approved and maintained by IT. User login credentials must adhere to <br />the requirements set forth by the Logis Member Security Policy. Password requirements are <br />displayed on computer login screens. Longer passphrases can be used to increase the change <br />interval. <br />Passphrases of 20 characters or more are exempt from some complexity requirements and can <br />be renewed once every 365 days. <br />Appropriate network access shall be assigned by the IT department to each user. Login <br />credentials are not to be shared with anyone. New passwords should avoid easily guessed <br />items; for example, birthdays, family names, or pet names. If an employee forgets their <br />password or suspects that their password's security has been compromised, they should contact <br />the IT department immediately. <br />Physical Security <br />• City users are expected to provide reasonable security to their computer workstations <br />and related IT equipment. This includes ensuring that passwords are not written down in <br />accessible places, removable media must be kept in a secured area, and confidential data <br />is not displayed in a manner that unauthorized personnel can view it. <br />• All IT equipment is City property, and users may not move IT equipment outside of its <br />assigned area without prior approval from the IT department. Portable equipment, such as <br />projectors, laptop computers, and digital cameras, may be removed from City buildings <br />only for City business by employees. Users are expected to provide appropriate "common <br />sense" protection against theft, breakage, environmental damage, and other risks. <br />• Users are required to log off computer workstations when absent for an extended time, <br />such as the end of the day. Users may, however, "lock" their workstation instead when <br />absent for a short period of time, such as during a meeting or over lunch. All computers <br />will lock after 15 minutes of inactivity. <br />Virus Protection <br />All computer workstations, laptops, and servers must be protected from viruses using up- to -date <br />antivirus software. Users may not alter their system's configuration or take other steps to defeat <br />security applications, appliances, or systems. All files on removable media must be scanned for <br />viruses before being installed onto or accessed from City computer equipment. It is the <br />employees' responsibility to immediately report any suspect files, malicious actors, phishing <br />emails, or viruses to the IT department for proper handling. <br />Wireless Access <br />Unauthorized wireless access into the City's computer network is strictly prohibited. <br />82 <br />