Agenda - Planning Commission - 01/04/2007

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provide policy and support, and to make deCisions $0 the City's quality staff can do their jobs. The transition team should be a communication vehicle back to the Council, but the expectations of the team need to be set forth immediatelYlJ.pon the fIrst meeting. Mayor Gamec suggested he and Council.m,embers Elvi~ and Strommen serve on the transition team with the fIrst meeting held on Noventl>~r 20.' At tha,t time the team could bring back a recommendation for the Interim City Administrator. . Councilmember Strommen noted the reco1nme~dation is to appoint an Interim City Administrator effective November 14,2006. ...She que$tioned wl,1y the Interim City Administrator . . '-'... c. _:-. _.,. would be appointed prior to the effective date of MfNo11l1aI1's resignation, which is December 31, 2006. Motion by Mayor Gamec to appoint the fdHowingt to serve on the Transition Team: Mayor Gamec, Councilmember Strommen, and Councilmember Elvig; and that the first meeting be scheduled for November 20, 2006. Motion died for lack of a second. Councilmember Strommen suggested the fIrst meet~g include a discussion of whether any of the staff members listed for the transition team are interested in the City Administrator position. Motion by Councilmember Elvig, seconded by COUl1cilmember Jeffrey, to 1) recommend the establishment of a Transition Team to ensure that tlte City of Ramsey continues to deliver high quality municipal services; 2) to accept staIf'srecommendation to assign the following staff members to serve on the Transition Team in adcl1ition to the Human Resources Manager: Assistant City Administrator, Finance Officer, Community Development Director and Public Works Director; 3) that the following City Council members be assigned to serve on the Transition Team: Councilmembers Elvig, Olson, and Strommen; 4) and that the Transition Team provide regular updates to City Council and that its fIrst meeting be scheduled as soon as possible. Further discussion: City Attorney Goodrich advised the meetings of the transition teanl will have open meeting requirements, as it will. be a. standing committee of the City Council. Counci1member Olson asked how the transition team will come into play with the Personnel Committee. Human Resources Manager Reed Kone replied she would expect the transition teanl would discuss the options for finding a new City Administrator; the process would be worked out through the transition team and options wQuld be brought back to the Council. There could be involvement through the PersonnelCol11lfiittee; she has not.thought this piece of the process through at this point; it is up for discussion.Councihnember Strommen suggested the transition team meetings be held as lunch meetings on Tuesflays, With the fIrst meeting scheduled for November 21 st. Councilmember Cook co1111l1ented tipe CoUllcilhas been discussing moving the City into a City Manager form of government.: H~sugge~ted this decision be made with the recruitment for this position so it is known wfutt the p()sition~entails.City Administrator Norman indicated he had received direction from U1e .Co~cil ta place the City Manager form of government 011 a work session; it is included on the pextwork session agenda. Councilmember City Council ~~oven\ber14~2006 pa.j29 of r1 . P37