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City of Ramsey <br />Historic Ramsey Town Hall/District No. 28 School House: Design <br />2507-30552 <br />A. Any services and/or materials that are expected to cost $20,000 or more must undergo a formal notice and <br />bidding process. Evidence of the process along with copies of the bids received must be included in the <br />GRANTEE's financial records for the project. <br />B. Any services and/or materials that are expected to cost between $10,000 and $19,999 must be scoped out <br />in writing and offered to a minimum of three (3) bidders. The GRANTEE must maintain financial records that <br />verify the cost was competitively based on at least three written quotes submitted in response to written <br />specifications. <br />C. Any services and/or materials that are expected to cost between $5,000 and $9,999 must be competitively <br />based on a minimum of three (3) verbal quotes. The GRANTEE must maintain financial records that verify <br />the cost was competitively based on at least three verbal quotes. <br />IV. PAYMENT SCHEDULE <br />A. The total obligation of the SOCIETY for all compensation and reimbursements to the GRANTEE under this <br />grant agreement will not exceed $39,500.00. <br />B. Grantee must obtain and supply matching funds as indicated in the approved budget (Attachment B) or for <br />any project overages necessary to complete the approved project. <br />C. Once the Grant Agreement has been fully executed, the GRANTEE will receive a check from the SOCIETY for <br />ninety percent (90%) of the grant award. <br />D. Reimbursement. A total of ten percent (10%) of the grant funds will be released as the final payment after <br />work is complete and financial documentation and the project completion report, have been reviewed and <br />accepted by the SOCIETY. <br />V. FINANCIAL DOCUMENTATION AND FINAL REPORTING <br />A. The GRANTEE will submit a completed final report including documentation for project expenditures and <br />project products on or before February 01, 2027. (Work on the project must be concluded by January 01, <br />2027) <br />B. The final report must be completed electronically in the Minnesota Historical Society's Grants Portal <br />(https://mnhs.fluxx.io). <br />a. The financial documentation for project costs to be uploaded with the final report shall include <br />acceptable types of documentation such as: (1) copies of paid invoices/receipts, (2) copies of project <br />personnel timesheets (if applicable), (3) copies of in -kind and/or donated services timesheets (if <br />applicable), and (4) copies of donated materials forms. <br />b. The Final Products to be uploaded with the final report are: Digital PDF copy of the final drawings, <br />specifications, and completed Grants Office Scope of Work Form. <br />C. Unexpended Funds. The Grantee must promptly return any unexpended funds that have not been <br />accounted in the financial documentation to the SOCIETY at grant closeout. <br />4 <br />