Agenda - Public Works Committee - 01.20.26

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5.4. Public Works Committee Meeting Date: 01/20/2026 Primary Strategic Plan Initiative: Address infrastructure needs. Title: Further Discuss Repairing Irrigation Damage Associated with Improvement Projects Purpose/Background: Purpose: The purpose of this case is to update the Public Works Committee with staff's policy recommendation in regards to repairing irrigation damage associated with improvement projects. Background: At the December 16, 2025 Public Works Committee meeting, the committee discussed repairing irrigation damage associated with improvement projects. The committee was generally in favor of repairing irrigation damage, but would like more information on how the policy will be laid out. A copy of the case agenda is attached for reference. Staff proposes handling irrigation repairs in two manners, depending on the project situation. A "Lump Sum" approach will be used where a majority of the properties have irrigation and impacts are certain to happen. An example of this is Improvement Project 26-05, Flintwood Hills 2nd & 3rd Street Reconstructions, where all the existing concrete curb and gutter will be removed and replaced, and a majority of the properties are believed to have irrigation. The specifications for Irrigation Repairs by "Lump Sum" are proposed to read as follows: Irrigation Repairs — Payment shall be made on a lump sum basis as compensation for all equipment, material, and labor costs required for the repair of damaged irrigation systems. The irrigation repairs pay item shall consist of locating and removing or salvaging all underground irrigation lines and sprinkler heads within boulevard areas to be disturbed during construction, and plugging the remaining portion of the existing system at the construction limits, installation of new underground irrigation lines and salvaged sprinkler heads and testing of system to confirm proper installation. New sprinkler heads shall match the style and brand of the existing systems unless otherwise approved by the Engineer. Any systems damaged outside of the construction limits shall be repaired at the contractor's expense. The contractor must coordinate with the property owner to ensure the system is operational and accepted by the property owner. Irrigation repairs shall be complete prior to permanent turf establishment. Payment shall be 25-percent when existing irrigation systems have been capped and remain operational outside of construction limits. The remaining 75-percent when irrigation systems have been fully restored and are operational. An "Each" (per property) approach will be used where we believe a majority of properties do not have irrigation, and impacts are less likely to happen. An example of this is Improvement Project 26-04, Countryside Estates Street Reconstructions, which is an older rural subdivision. The specifications for Irrigations Repairs by "Each" are proposed to read as follows: Irrigation Repairs — Payment shall be made on a per each basis as compensation for all equipment, material, and labor costs required for the repair of damaged irrigation systems. The irrigation repairs pay item shall consist of locating and removing or salvaging all underground irrigation lines and sprinkler heads within boulevard areas to be disturbed during construction and plugging the remaining portion of the existing system at the construction limits, installation of new underground irrigation lines and salvaged sprinkler heads and testing of system to confirm proper installation. New sprinkler heads shall match the style and brand of the