Agenda - Council - 01/27/2026 - Laserfiche WebLink

Home

STATE OF MINNESOTA 2025 POLLING PLACE ACCESSIBILITY GRANT PROGRAM AGREEMENT This Agreement (hereinafter "Agreement") is made between the State of Minnesota, (hereinafter, "State", or "Grantor") acting through its Secretary of StateVeterans Service Building, Suite 210, 20 W 1211' Street, Saint Paul, MN 55155 ("State") and City of Ramsey, 7550 Sunwood Drive NW Ramsey, MN 55303 ("Grantee"). Recitals Under Minnesota Laws 2023, Chapter 62, Article 1, section 6, Grantor is authorized to distribute funds to counties and municipalities to improve access to polling places for individuals with disabilities and to provide the same opportunity for access and participation in the electoral process, including privacy and independence, to voters with disabilities as that which exists for voters with no disabilities. Funds may be used to purchase equipment or to make capital improvements to government -awned facilities. Grantee is a county or municipality in the State and thus empowered to apply for the funds requested in this Agreement. Grantee submitted a grant application and State is empowered to enter into this grant. 2 Grantee represents that it is duly qualified and agrees to perform all services described in this Agreement to the satisfaction of State and in accordance with all federal and state laws authorizing this grant. Pursuant to Minn.Stat. ' l§ 6B.98, Subd.l, Grantee agrees to minimize administrative costs as a condition of this grant. 3 Grantee is responsible for the administration of elections in the area under their jurisdiction. Agreement Effectiveness of Agreement 1.1 Effective slate: December 1, 2025, or the date all required signatures, including those required by Minnesota Statutes, § 1613.98, Subd. 5, have been affixed to the agreement by Grantee and State, whichever is later. Grantee agrees to apply for reimbursement of costs only for those costs identified in the grant application ("Approved Expenses"), attached here as Exhibit A. Per Minnesota Statutes § 16B.98 Subd. 7, no payments will be made to Grantee until this Agreement is fully approved and executed; Grantee has been notified by State's Authorized Representative that they are in compliance with the terms of this Agreement; and Grantee submits appropriate documentation of the expenses incurred in furtherance of the Approved Expenses. 1.2 Expiration date: June 30, 2027, or until all funds have been expended, whichever is later. 1.3 Survival of Terms. The following clauses survive the fulfillment of this Agreement: 2.5, Reporting Requirements; 4. Consideration and Payment; 8. Liability; 9. Audits and Reports; 10. Government Data Practices; 12. Property and Casualty Insurance; 13. Governing Law, Jurisdiction, and Venue; and 14. Data Disclosure. 2 Grantee's Ditties 2.1 Activities. Grantee, who is not a state employee, will comply with required grants management policies and procedures set forth through Minn.Stat. ' 1§ 6B.97, Subd. 4 (a) (1) and will apply for reimbursement of funds only for expenses in furtherance of the Approved Expenses, which are set forth in Exhibit A of this Agreement. The Chief Election Official of Grantee is responsible for fulfilling all requirements of Grantee under this agreement. w 2.2 Award. Grantee is hereby allocated up to $2,102.03 for reimbursement of expenses in furtherance of the Approved Expenses.