Agenda - Council - 02/10/2026 - Laserfiche WebLink

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SCHEDULE: A written schedule of the work shall be submitted identifying all work components and showing work start and completion dates required to comply with the schedule. The city is proposing the following project timelines: • February 10, 2026 City Council awards RFP for engineering design services • Feb / Mar 2026 Preparation of plans and specifications • April 7, 2026 City Council approves plans, authorizes bidding • Week of May 4th, 2026 Bid opening • May 12, 2026 City Council awards contract to the lowest responsible bidder • June / July 2026 Construction PROPOSAL SUBMITTAL: A lump sum quote shall be submitted for the proposed work using the form at the end of this Request for Proposal (RFP). COMMUNICATION WITH THE CITY: If any requirements of this RFP are not clearly understood, the Contractor is responsible for contacting the City for further clarification in a prompt manner. Responses to inquiries, if they change or clarify the RFP in a substantial manner, will be forwarded by addenda to the RFP. SUBMISSION: A signed copy of the attached proposal form is requested by 4:30 P.M. Tuesday, February 3, 2026. E-mail proposals will be accepted and may be sent to Joe Feriancek; JFeriancek@,cityoframsey.com. Or deliver to the Ramsey Municipal Center, 7550 Sunwood Drive NW, Ramsey MN 55303 to the attention of Joe Feriancek, Assistant City Engineer. PROPOSAL UNDERSTANDING: By submitting a proposal, the Contractor agrees to be bound to the terms and conditions herein. COSTS OF PREPARATION: Under no condition will any costs of preparation of the proposal be reimbursed by the City. PAYMENT: Invoices must be submitted to the city on a net 30-day basis, made out to the City of Ramsey Engineering Depailinent including the project description, and must be submitted via email to accountspayable@a,cityoframsey.com. Payments may be made by EFT upon request, please submit EFT requests to accountspayable@cityoframsey.com. BASIS OF PAYMENT: Payment shall be made on a lump sum basis for all components of the work as specified in the RFP. The cost of any additional equipment, labor, materials, permits, tools and supplies which have not been specifically identified in this section for payment, but are required to complete the work, shall be considered incidental to the project. The city is also requesting an hourly rate for additional services to be submitted, if we find a need to expand the project scope after reviewing the initial plans. 3