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<br />Councilmember Strommen clarified staff should enforce the ordinance requirements; the only <br />issue being debated is the improved surface requirements. <br /> <br />3) HSP Associates Inc. Potential Litigation <br /> <br />City Attorney Goodrich indicated Council has been provided with minutes of the September 11, <br />2006 City Council meeting with the motion made in relation to payment to HSP Associates Inc. <br />for China travel expenses and consulting fees. The motion is as follows: <br />To ratify the recommendation of the Finance Committee and to pay HSP Associates Inc. in <br />an amount not to exceed $4,500 for China travel expenses incurred in May 2006 and $5,000 <br />for consulting fees per City Council authorization ($3,800 has been paid to date on this <br />consulting fee), subject to the following: <br />1. Receipt by the City Finance Officer of verified receipt for all expenses paid and <br />previously paid. <br />2. No payments to be made from the $5,000 consulting contract for international travel, <br />or for arranging international travel. <br />3. The Finance Officer is authorized to withhold any payments in the event she is <br />uncertain of the proper documentation presented for said expenses and the Finance <br />Officer is then directed to seek further City Council clarification. <br />4. No payments are to be made until the City is in receipt of the Ramsey Business Plan <br />and any other written word product prepared on behalf of the City by HSP Associates <br />Inc., all to be translated into the English language. The Chinese version of the <br />Ramsey Business Plan is to be received by the City as well. <br /> <br />City Attorney Goodrich indicated to date Mr. Hegg of HSP Associate Inc. has not supplied the <br />Chinese version of the Ramsey Business Plan and other written word product prepared on behalf <br />of the City by HSP Associates Inc. to receive the additional $1,200 of the $5,000 consulting <br />contract fee. Mr. Goodrich indicated he met with Mr. Hegg, his accountant and the City Finance <br />Officer last fall. At that time Mr. Hegg said he would accept payment of $6,800. This <br />information was passed to the persons who made the motion on this item, and they indicated they <br />had no intention in bringing it back to the Council. Mr. Goodrich indicated he has received a <br />letter from William Erhart, Mr. Hegg's attorney. The letter indicates if HSP Associates Inc. does <br />not receive the entire $17,000 they will commence legal action. <br /> <br />Councilmember Elvig stated when Mr. Goodrich brought this back before him he did not feel he <br />was in the position to negotiate this decision until it comes back to the Council as a group. <br /> <br />City Attorney Goodrich advised for there to be new direction from Council the previous motion <br />would need to be reconsidered. <br /> <br />Councilmember Strommen stated the terms of the motion have not been met. The City has not <br />received receipts or the Ramsey Business Plan and a bill that has been submitted for China travel <br />that includes a charge for Mr. Norman for an overnight hotel stay at $150. The City also <br />received an expense request from Mr. Norman for that same overnight at $51.49. The City has <br />not received the itemized receipts that were required with this motion. She stated it is not <br /> <br />City Council Work Session / January 23, 2007 <br />Page 5 of8 <br />