Minutes - Council Work Session - 04/14/2026

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meetings, they may not be recorded to allow for more open discussion, since no formal decisions are made during those sessions and final decisions are made at regular Council meetings. Acting Mayor Riley asked for confirmation that those types of meetings, such as interviews, are not required to be recorded. Mayor Heineman asked for clarification on whether meetings that are open to the public but not recorded would still be streamed or aired. City Administrator Hagen noted that QC TV typically only covers regular Council meetings and boards and commissions meetings. Mayor Heineman supported allowing discretion on recording certain meetings, emphasizing the need to balance transparency with sensitivity, particularly during interviews. He noted concerns about publicly sharing candidate performance, suggesting it may be more appropriate not to record those sessions while still allowing public attendance and clearly communicating the reasoning. Councilmember Stewart clarified she is not referring to regular or work session meetings, but specifically interview sessions and post-interview discussions. She expressed concern that recording those conversations could expose candid evaluations of candidates and stated she would like to see recordings of interviews discontinued moving forward. City Attorney Johnson advised against recording interview sessions, explaining that doing so creates sensitive data with unclear classification, whether public or private, and avoiding recording eliminates potential legal and data handling concerns. She recommended not recording interviews or post-interview discussions, noting that doing so creates legal vulnerabilities. She stated that while other recording practices are a policy decision for the Council, avoiding recordings in these situations is the safest legal approach. City Administrator Hagen and City Attorney Johnson agreed that, based on legal advice, interviews should not be recorded and that this can serve as an informal policy without the need for a formal written policy. They noted that the reasoning is grounded in legal risk and candidate expectations, and that the approach can be documented in a legal opinion if needed. 3. TOPICS FOR FUTURE DISCUSSION 3.01: Review Future Topics/ Calendar Noted. 4. MAYOR / COUNCIL / STAFF INPUT 4.01: Update on Outside Committees Received. City Council Work Session / April 14, 2026 Page 9 of 10