Agenda - Council - 05/12/2026 - Laserfiche WebLink

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City staff will patch all other public paved street segments in-house as needed and as time allows. Preliminary Schedule Remaining • May 12, 2026 City Council approve plans, authorize bidding • June 15, 2026 Bid opening • June 23, 2026 City Council awards contract to the lowest responsible bidder • July 1, 2026 Contractor may begin improvements • July 31, 2026 Contractor completes improvements Notification: If City Council approves plans and specifications and authorizes advertisement for bids, bids will be advertised on Friday, May 15, and again on Friday, May 22, 2026, in the City's official newspaper, the Anoka Union Herald. Plans are also advertised on the QuestCDN website, which directly notifies contractors interested in bidding these types of projects. Time Frame/Observations/Alternatives: Observations: IP 26-10 and IP 26-09 engineer's estimates are based off of final plans and actual bid prices. IP 26-11 estimate is a CIP level estimate based off of costs per mile. Alternatives: Motion to adopt Resolution #26-101 approving plans and authorizing advertisement for bids for 2026 Pavement Skim Patching, Maintenance Project #26-53. Funding Source: The city budgeted $650,000 in 2026 for contracted street maintenance services including; crack sealing, pavement rejuvenation, and refreshing pavement markings. The preliminary estimated costs for pavement maintenance improvements are: • IP 26-09 Crack Seal $159,951.90 • IP 26-10 Pavement Rejuvenation $327,922.41 • IP 26-11 MSA Pavement Markings $18,000.00 • Total Pavement Maintenance Costs $505,874.31 • Remaining Budgeted Funds $144,125.69 The proposed 2026 Pavement Skim Patching project is estimated to cost $252,000, which is $107,874.31 over the estimated available budgeted funding amount. Staff originally discussed soliciting quotes for areas 1, 2, 3, and requesting alternate quotes for streets within areas 4 and 5 to allow the city to custom size the project, to spend down as much available funding as possible. However, during discussions with the Public Works Committee on April 21st, staff was directed to work with the Finance Director to identify available funding to allow as much skim patching of the 7 areas as possible, to prevent falling further behind on skim patching and Pavement Management Program projects. In May of 2025 special legislation passed allowing the city to reimburse itself from expenses in the COR area paid for by other city funds. Cash flows have been updated to include principal and interest payments that will be paid back annually by the increment generated in the COR area. Because of this, the PIR fund has projected year-end balances of $4,592,891.28 for 2025 and $4,409,734.62 for 2026. These funds are therefore able to fund all $107,874.31 of the estimated excess funding amount. The Finance Director identified the PIR Fund as the best available funding source to allow all identified skim patching to occur in 2026, and to offset increased skim patching budget costs moving forward.