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Councilmember Jeffrey expressed concern regarding who has the authority to direct work at the City's expense. He suggested consideration of the administrative authorization being a percentage of the project cost if the $500 in the current policy is not enough. The Committee discussed amending the policy to include an administrative authorization amount of$l,OOO or a percentage of the project cost, whichever is greater. Chairperson Strommen noted the need for the Committee to determine whether there will be a zero-tolerance policy in relation to expenditures over the authorized amount. Finance Officer Lund indicated the current policy states whoever authorized the additional expenditure is held responsible and accountable for payment. Consensus of the Committee was to direct staff to amend the Purchase Policy based on the above discussion and to bring the Policy back before the Committee on a future agenda. Councilmember Jeffrey indicated the policy should not tie the hands of staff but should include accountability. He suggested expenditures that exceed the not-to-exceed amount include an over-run statement attached to the invoice that explains the expense and is included in the file. Motion by Mayor Gamec, seconded by Councilmember Jeffrey, to recommend that the City Council adopt the resolution Authorizing $5,000 from Council Contingency for Architectural Renderings for Ramsey Town Center. Mayor Gamec stated the architectural renderings are excellent and can be used by the City in the future. Motion carried. Voting Yes: Chairperson Strommen, Mayor Gamec and Councilmember Jeffrey. Voting No: None. Absent: Councilmember Elvig. COMMITTEE INPUT None. ADJOURNMENT Motion by Councilmember Jeffrey, seconded by Mayor Gamec, to close the regular meeting of the Finance Committee. Motion carried. The regular meeting of the Finance Committee adjourned at 5:57 p.m. Finance Committee I November 28, 2006 Page 4 of5