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FC CASE <br /> <br />AUTHORIZE PURCHASE OF THREE SQUADS <br /> By: Jessie Hart, Finance Officer <br /> <br />Background: <br /> <br />Included in the Adopted 1998 General Fund Budget is $73,100 for the purchase of three squads <br />[two replacements - one addition] for the Police Department. This amount includes $32,250 <br />which is available from the Equipment Revolving Fund for the two replacements. The remaining <br />$40,850 is funded through General Fund revenues. <br /> <br />These vehicles can be purchased through the State of Minnesota Cooperative Purchasing Venture <br />from Superior Ford at a total cost of approximately $61,000. Because the statutory bidding <br />requirements have been met by the State Cooperative, it will not be necessary for the City to go <br />through a sealed bid process. <br /> <br />There will also be costs associated with the set-up [minor equipment and labor to do switch overs <br />from old squads and installation of new] which is estimated to be approximately $8,000 for all <br />three squads. The estimated total to purchase and set-up the squads is $69,000, which is within <br />the adopted budget amount. <br /> <br />The request is made as an exception to the major capital purchases moratorium, which Council <br />has directed while a comprehensive financial report is completed and reviewed. Currently <br />Superior Ford is the only dealer offering police package vehicles and they can get only a <br />specified number of vehicles from Ford. They can and do, with a weeks notice, notify the City <br />that they are cutting off the availability of these vehicles so it is important that we get our order <br />in early enough to be included in the quantity that Superior can supply. If we cannot get the <br />squads through Superior, it will require the City to seek sealed bids for the squads. <br /> <br />Staff Recommendation: <br /> <br />Committee approval to proceed accordingly with the purchase and set-up of three squads through <br />Superior Ford for a total not-to-exceed cost of $69,000. <br /> <br />Committee Recommendation: <br /> <br />Motion to recommend City Council approval to proceed accordingly with the purchase and set- <br />up of three squads through Superior Ford for a total not-to-exceed cost of $69,000. <br /> <br />Reviewed by: <br /> <br />City Administrator <br />Police Chief <br />Finance Officer <br /> <br />FC: 02/24/98 <br /> <br /> <br />