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FC CASE # / CONSIDER AUTHORIZATION TO PURCHASE COMPUTER NETWORK HARDWARE AND SOFTWARE By: James E. Norman, City Administrator Diana Lund, Finance Officer Background: The City Council authorized the bidding for computer network hardware and software during the September 8, 1998 City Council meeting. Recommendations for the bidding were provided by the Local Government Information Systems Association (LOGIS). Attached to the agenda is a copy of the specifications and bid form for the bidding process. Bids were opened October 12, 1998. The specifications for network hardware includes 13 pentium computers with monitors, and a router for modems and related items. The network software includes upgrades and network protections upgrades. Windows 98 and Office 97 will need to be purchased for installation in the computers which will not be replaced under this purchase since the new computers will include Windows 98. Financing: The total for the network hardware and software purchases will come to $48,097.00 to be pumhased primarily from two companies. Additionally, the price for upgrade to Windows 98 will cost $1,797 and the upgrade for the Office 97 will cost $8,128. (Recommendations attached to agenda). Financing of the network hardware and software will be from the undesignated excess revenues over expenditures from the 1997 general fund as has been discussed at past Council work sessions. The budget amendment formally authorizing the transfer will be presented to the next Finance Committee so that all upgrade expenses can be estimated. Recommendation: Staff would recommend the acquisition of computer network hardware and software from Inacom and Galaxy as delineated by the bid results on the attached bid form. Council Action: Motion to adopt Resolution #98-10- receiving bids and authorizing contract for the purchase of computer network hardware and software. Reviewed by: City Administrator Finance Officer FC: 10/27/98 computer, doc