Agenda - Council - 09/08/2026 - Laserfiche WebLink

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CC Regular Session Meeting Date: 09/08/2026 Primary Strategic Plan Initiative: Enhance City's communication through transparency and accountability. Title: Approve Five -Year Agreement with Axon for Police Body -Worn and Fleet Camera Systems 5. 5. Purpose/Background: The Ramsey Police Department currently uses Axon body -worn cameras and Fleet in -squad camera systems. The Department's current five-year Axon agreement was paid in full at the beginning of the contract using special legislative funding provided for police operations. Because the entire five-year agreement was prepaid, Council has not seen an annual Axon camera -system expense in the Police Department budget during the current contract period. That agreement is now ending, and a new contract is needed beginning January 1, 2027. Axon provided both five-year and ten-year options. Staff recommends the five-year agreement because the additional savings from the ten-year option were minimal, and technology in this area continues to change. A five-year term provides predictable costs while allowing the City to reevaluate available technology and services before making another long-term commitment. The proposed five-year agreement totals $502,095.29, with annual payments of approximately $100,419 from 2027 through 2031. The agreement includes body -worn cameras, Fleet squad camera systems, interior cameras, associated software and evidence storage, warranties, and technology replacement/refresh provisions. Notification: No special notification is expected for this contract approval. Time Frame/Observations/Alternatives: The agreement is scheduled to begin January 1, 2027. The current Axon quote expires September 30, 2026, requiring approval and execution prior to that date. The primary alternative considered was a ten-year agreement. Staff recommends the five-year option due to the relatively small additional savings offered for the longer term and the rapid pace of change in public safety camera and evidence -management technology. Funding Source: Police Department operating budget, beginning with the proposed 2027 budget. Recommendation: Staff recommends the City Council approve the five-year agreement with Axon Enterprise, Inc. for Police body -worn and Fleet camera systems and adopt Resolution 26-203 authorizing execution of the agreement. Outcome/Action: Motion to adopt Resolution 26-203, Approving a Five -Year Agreement with Axon Enterprise, Inc. for Police Body -Worn and Fleet Camera Systems.