Agenda - Council - 03/27/2007 - Laserfiche WebLink

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City be allowed to make payment in three equal portions, with the third payment upon completion of the project. Ms. Reed Kone stated she discussed this request with Stacy Waters, Vice President of Waters Consulting Group. Ms. Waters informed her that Waters Consulting Group is not comfortable with that request. In their mind they would have completed all the work and would not receive payment until completion of what the City considers the final step. Ms. Waters noted that they provide a triple guarantee which states if the selected person resigns within two years of appointment or the City terminates the individual for cause within the two years, Waters Consulting Group would come back and perform the search again for expenses only. Councilmember Jeffrey asked if the contract has been reviewed by the City Attorney. Human Resources Manager Reed Kone replied it has not. Councilmember Jeffrey indicated approval of the contract will need to be contingent on City Attorney approval. Councilmember Elvig asked about the terms included in the proposal from Waters Consulting Group. Human Resources Manager Reed Kone replied the terms include payment of 30% at the beginning of phases one, two and three, with 10% upon completion of the project. Councilmember Elvig stated he is comfortable with the terms. They are close to his request, and include 40% of the payment with the last 1/3 of the project. Councilmember Jeffrey stated he is pleased with the triple guarantee included with the proposal. Human Resources Manager Reed Kone indicated the contract is actually the proposal; the City would sign off that they agree with the terms listed in the proposal. This will be included with the Consent Agenda of tonight's City Council meeting for approval contingent upon City Attorney review. City Attorney Goodrich advised with the approval of the Consent Agenda it should be stated that the approval of this item will be contingent on City Attorney review. Human Resources Manager Reed Kone stated once this document is approved, the first step would be a meeting between Andrea Sims and Councilmembers, and whoever else Council would like to meet with her. Ms. Sims is available any day except February 28 Ms. Reed Kone requested input from Council on a meeting date and who should be included in the meetings. The purpose of the meetings will be to develop the position profile and will include quite a bit of discussion in what Council would like to see in a city administrator, priorities of the City over the next few years, the skill set that is being looked for, and the challenges /issues the city administrator would face in the job. Ms. Sims will be coming from Cleveland for the meetings. Sometimes there are opportunities for members of commissions to participate; one option would be for this to be done in writing, with Ms. Sims meeting with department heads and City Council Work Session / February 13, 2007 Page 3 of 6