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f"ff_..CASE # / <br /> <br />AUTHORIZE CONTRACT WITH COMPUCOM TO PERFORM AUDIT OF <br /> COMPUTER SYSTEM <br /> <br />By: Jim Norman, City Administrator <br /> <br />Background: <br /> <br />The City's former Finance Officer also served as the City's Information Systems (IS) <br />manager. Although there is one half-time employee in Administrative Services and a <br />Patrol Officer in the Police Department who are fairly familiar with the computer system, <br />there is no one who knows as much about the system as the Finance Officer did. <br /> <br />When the Finance Officer resigned, the Administrative Services Manager tried to locate <br />training for the two City employees who are most knowledgeable about the computer <br />system. She learned that the software used by the City is nearly obsolete. As a result, <br />training and support services are expensive and hard to locate. After research, she <br />recommended, and I concurred, that it doesn't make sense to invest significant money in <br />a system that is obsolete and is not "year 2000 compliant." <br /> <br />Before staff can recommend how to upgrade the current computer software, we need a <br />better understanding of what we currently have and also what we will need in the next <br />three to five years. No one on staff has the expertise to do this type of analysis. <br />Therefore, we are requesting authorization to enter into a contact with CompuCom, a firm <br />recommended by a neighboring city, to conduct an audit of our current system and our <br />computer needs, and give us an estimate of what will be needed to update our system. <br /> <br />If we are going to change software, the current contractor for our financial system needs <br />to know by June in order to have the system functioning by the end of the year. <br />CompuCom can complete its audit and recommendations within two weeks at a cost of <br />approximately $3,800. <br /> <br />Staff Recommendation: <br /> <br />Recommend that City Council authorize the City Administrator to enter into a contract <br />with CompuCom to do an audit of the City's computer system and make <br />recommendations about a system upgrade, at a cost not to exceed $3,800. <br /> <br />Committee Action: <br /> <br />Recommend that City Council authorize the City Administrator to enter into a contract <br />with CompuCom to do an audit of the City's computer system and make <br />recommendations about a system upgrade, at a cost not to exceed $3,800. <br /> <br /> <br />