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Councilmember Haas Steffen stated that the City will be involved in the extension of C.R. #116 as well as the upgrading of T.H. #47. We need a comprehensive assessment of what is needed to make both projects successful, in order to ensure that the City can fund its share of the costs. Mr. Goodrich reported that the right of way appraisals for the extension of C.R. #116 will be available in two or three weeks. Administrative Services Manager Waite Smith noted that before the Finance Officer can identify funding sources, she needs to know the total estimated cost of both projects and a timeline for when the money will be needed. She has already identified approximately $1.5 million that could be earmarked for this purpose. The Committee requested that Mr. Jankowski set up another meeting between Ramsey and MNDOT and ask the consulting engineer to proceed with design work. The Committee requested that Mr. Goodrich revise the fight of way acquisition cost estimate, do the necessary title work to begin condemnation proceedings, and retain an appraiser for the affected properties along T.H. #47. Case #4: 1998 Street Maintenance Program Mr. Jankowski presented the proposed 1998 Street Maintenance Program. Committee members asked for clarification of the way the program is funded. In the past, 50 percent of the total cost of an individual project was divided equally among all benefited properties within the project. The City paid the remaining 50 percent of the project cost. If the improvement was the first sealcoating of the street, an escrow from the developer was first applied against the total project cost and the difference was then split 50-50 between the City and the benefited properties. After some discussion, it was directed that the escrow be applied to the City's portion and that the difference between the total project cost and the escrow be divided equally among the benefited properties. The Committee directed the City Engineer to proceed with the feasibility study for the 1998 Street Maintenance Program and to confer with the City Attorney to determine whether there are any written policies that would prevent the City from changing the funding formula. ADJOURNMENT Consensus was to adjourn the meeting. The regular meeting of the Road and Bridge Committee adjourned at 6:45 p.m. Respectfully submitted, Li~a Waite Smith Acting City Administrator Steve Jankow~sk~ City Engineer Road and Bridge Committee/January 27, 1998 Page 3 of 3