Agenda - Council - 05/08/2007 - Laserfiche WebLink

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6. Firm Resources: The firm's resources such as number of employees, current • workload, retainage of recognized experts or specialty certified key project personnel, etc. 7. Firm History/ Track Record: Familiarity and ability to work with the Minnesota Pollution Control Agency, Department of Natural Resources, Board of Water and Soil Resources, Corps of Engineers, Lower Rum River WMO and other applicable regulatory agencies. 8. Cost to Value: Consultant's fee for the proposed work ask compared to the value received by the City. Staff prepared a score sheet and weighting system for evaluating the proposals, a copy of the sheet is attached. Each engineer prepared a sheet for each proposal. The results of the evaluation are in the following table: Firm Score Total Hours Price/ Total Hours $ Bolton & Menk, Inc 8.02 1,828 87 WSB 7.98 1292 103 Hakanson Anderson Associates, Inc. 7.59 1,774 73 SEH, Inc 6.98 1178 107 MFgA 6.53 920 122 The top three consultants were invited for interviews. Staff prepared an interview • question sheet and each team was asked the same set of questions. The questions were selected to highlight the differences between the areas of emphasis in each proposal and provide a common basis for selecting a consultant. Staff determined that there were items included or omitted from proposals so an adjusted base price was calculated after the interviews to account for the differences. The adjusted base prices are summarized below: F irm Adjusted Base Price Adjustments Bolton & Menk, Inc 126,979 1,3 WSB 120,680 2 Hakanson Anderson Associates, Inc. 129,904 1) Deduct for completion of Wetland Functions and Values Inventory $27,056 2) Deduct for purchase of software license included in proposal $12,850 3) Deduct for purchase of software license included in proposal $5,000 Each of the firms have completed similar studies and are capable of providing the necessary services for this project. Bolton & Menk, Inc. included completing the Wetland Functions and Values Inventory in their proposed price. There is synergy to be derived from completing the inventory as part of the Water Resources Management Plan. Wetlands are an essential part of the storm water conveyance system for the City, classification of the wetlands will aid in development of the stormwater storage and treatment plans that will be included in the Capital Improvement Plan. Additional • storage and treatment can be planned upstream of high quality wetlands to protect and preserve their function. This item was not included in the other proposals. Inclusion of the Wetland Inventory be viewed favorably by the reviewing agencies that must —117—