Agenda - Council - 05/08/2007 - Laserfiche WebLink

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Nelson stated the new Municipal Center is experiencing a tremendous amount of evening and daytime use. With this increased use and meetings often continuing or individuals remaining in the building beyond 9:30 — 10:00 p.m., it has been difficult to provide the evening coverage in the building within the 32 hours that are currently budgeted. Ms. Nelson advised staff recommends that the City Council change the status of the part-time building maintenance worker to full -time. This will allow staff presence in the Municipal Center during additional evening hours and provide flexibility for weekend coverage as needed. In addition, hours can be adjusted based upon the need to complete special maintenance projects. Ms. Nelson stated the Committee had a considerable amount of discussion about the facility rental policy and requested that the policy be brought back for discussion at a work session to identify fees and hours for use of the building. Councilmember Jeffrey indicated part of the discussion was that currently the building maintenance worker that is at a 32 -hour per week status is working close to 40 hours on a regular basis due to his hours being extended. It was the recommendation of the Committee to move this recommendation forward. Motion by Councilmember Jeffrey, seconded by Councilmember Dehen, to ratify the recommendation of the Finance Committee in Case No. 1 and to adopt Resolution #07 -04 -114 changing the part-time status of the building maintenance position to full -time. Motion carried. Acting Mayor Elvig, Councilmembers Jeffrey, Dehen, Look, Olson, and Strommen. Voting No: None. Absent: Mayor Gamec. 2) Consider Approving an Employee Recognition Program Interim City Administrator Nelson reviewed that in spring of 2006, the City Council authorized staff to design an employee recognition program that would replace the "Employee of the Year" award that had been given out in previous years. It was the Council's intent that staff develop a recognition program that is fair, highly visible and consistent. Ms. Nelson stated staff proposes consideration of a two - tiered employee recognition program. Tier one would consist of years of service awards. These awards would be handed out at the Employee Appreciation Breakfast. The second tier would consist of employees nominating co- workers for outstanding service in the areas of innovation, team work and customer service. There was considerable discussion by the Committee regarding this second tier with a decision that it should be fleshed out a bit more. Ms. Nelson indicated tonight they are looking for approval of the program in concept, and acknowledging that dollars need to be dedicated to the employee recognition program. These dollars are included in the case and there would be an estimate on an annual basis of what is anticipated for the program based on the years of service by staff. Councilmember Jeffrey stated the recommendation of the Committee was to move forward with the years of service portion of the program, and to direct staff to flesh out the outstanding service portion of this program with criteria of what employees need to do to pursue or be nominated for this award. City Council / April 24, 2007 Page 30 of 38