Agenda - Council - 05/27/2003 - Laserfiche WebLink

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being paid to Seabury & Smith, third party administrator for PEr. In addition, the City is cm'rently paying 2% of premiums to TC Field for agent of record services. Services provided by TC Field include: assistance with ongoing benefit management; am~ual review, cost analysis and plan design recommendations; administrative handling of plan changes; and annual renewal evaluation and recommendation. Recent communications with CBIZ and TC Field indicate that services provided by CB[Z are more comprehensive and more responsive to the City's needs than those offered by TC Field for the same cost. In terms of service, the change would mean one- stop shopping for assistance with the City's benefits plans. In terms of cost, this sxvitch would mean that the 2% of premiums designated for administration of the benefits plan would be paid to CBIZ instead of to TC Field. If the City ultimately decides to switch from PEIY to' another carrier, the City would realize a savings of approximately $4,000 because one company (CBIZ) would be paid to assist with management of the benefits plan instead of two (Sea.bury & Smith and TC Field). If staff's recommendation to appoint CBIZ as the City's agent of record for health insurance is accepted, two percent of premiums would be paid to CBIZ beginning January 2004. However, CBIZ would begin working immediately to audit the City's current benefits plan, develop a long-range strategic plan, assist with labor/management 'communications, develop bid specifications and conduct a bid analysis. TC Field has confirmed that there would be no penalty if the City elected to terminate its agent of record agreement with TC Field for health insurance. Councilmember Cook inquired if it was possible to form a larger group to get lower rates. Interim Human Resources Manager Reed replied that the City can get some lower rates as being part ora pool, which is one of the things CBIZ will look into. Motion by Councilmember Kurak, seconded by Councilmember Pearson, to recommend that the City Council appoint CBIZ Benefits & Insurance Services, Inc. as the City's agent of record for health and related employee benefits. Motion carried. Voting Yes: Chairperson Cook, Councilmembers Kurak, and Pearson. Voting No: None. Motion by Councilmember Kurak, seconded by Councilmember Pearson, to recommend that the City Conncil terminate the agent of record relationship with TC Field relative to health insurance benefits effective immediately. Motion carried. Voting Yes: Chairperson Cook, Councilmembers Kurak, and Pearson. Voting No: None. Case #3: Accept Resignation of Patrol Officer and Authorize Hire of Patrol Officer I I I I I I I I I i I I I I I -34- Interim Human Resources Manager Reed stated that on April 25, 2003, Officer Greg Sullivan submitted his letter of resignation effective May 9, 2003. Staff is requesting authorization to fill the Patrol Officer position left vacant by Mr. Sullivan's resignation. At its November 2002 meeting, the City Council authorized staff to begin recruiting to fill a Patrol Officer left vacant by a series of internal promotions that began with the retirement of the former Police Chief.' Gina Wieler was hired as a result of the recruitment process. Because the most recent recruitment Personnel Committee/May 13, 2003 Page 4 of 10 I I I I