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Because of the limited size of your office staff, your organization has limited segregation of duties. A <br />good system of internal accounting control contemplates an adequate segregation of duties so that no <br />one individual handles a transaction from inception to completion. While we recognize that your <br />organization is not large enough to permit an adequate segregation of duties in all respects; it is <br />important that you be aware of this condition. <br />A material weakness is a condition in which the design or operation of one or more of the internal control <br />components does not reduce to a relatively low level the risk that misstatements in amounts that would be <br />material in relation to the financial statements being audited may occur and not be detected within a timely <br />period by employees in the normal course of performing their assigned functions. Our consideration of the <br />internal control over financial reporting would not necessarily disclose all matters in the internal control that <br />might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that <br />are also considered to be material weaknesses. However, we consider the reportable conditions described <br />above to be material weaknesses. <br />This report is intended for the information of the City Council and management of the City of Ramsey. <br />However, this report is a matter of public record and its distribution is not limited. <br /> <br />March 29, 2000 <br />-111- <br />