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compliance with the bidding law: (Police) 1997 Ford Crown Victoria squads (2), (General Government Buildings) roof repair/replacement (4 of 6 sections), (Street Maintenance) skid steer loader, and (Park Maintenance) 1998 1-ton w/dump bed and radio. Ms. Hart mentioned that vehicles and heavy equipment are generally purchased through the Hennepin County Purchasing Cooperative or the State of Minnesota Cooperative Purchasing Venture. Both of these cooperatives have met all of the statutory bidding requirements, therefore, if the vehicles and heavy equipment budgeted are purchased fi.om these organizations, it would not be necessary to advertise or proceed with the bidding process. Motion by Mayor Gamec and seconded by Councilmember Beyer to recommend Council approval to proceed with the purchase of the capital outlay items included in the 1997 Adopted General Fund and Enterprise Funds Budgets. Motion carded. Voting Yes: Mayor Gamec, Councilmembers Beyer, Beahen and Zimmerman. Voting No: None. Absent: CouncilmemberHaas Steffen. Case #3: Authorize Budget Amendment for the Purchase of Replacement and New Computer Equipment Finance Officer Hart stated that there is money in the budget for replacement and new computer equipment. It was anticipated that we would replace three of the existing Mac's with PC's, however, it is becoming more and more necessary to replace the Mac's, as most of them are 8 to 10 years old and beginning to experience problems. She acquired quotes for various equipment from TR Systems, Inc., the company that installed and maintains the existing equipment. The quote was somewhat less than anticipated. She also requested information from the State of Minnesota Cooperative Purchasing Venture and the Hennepin County Purchasing Cooperative, but has not heard back. Because of the lower prices, it would be desirable to replace as many Mac's as we can. Replacement would also require the need for another laser printer that is compatible with the PC's. She listed several benefits to everyone having PC's. We could also eliminate the maintenance contract on the hardware. The amount for 14 PC work stations and two printers and all the licenses, comes to $20,159. We currently have a Mac scanner. If we maintain that, we would have to have a Mac printer and computer. She stated she would like to add about $800 into the amount to get a new scanner. With regard to getting rid of the Mac's, we could sell them by sealed bids or we could donate them to the school. They are 8 to 12 years old and have seen more than their useful life. (Councilmember Haas Steffen arrived at 6:16 p.m.) Ms. Hart continued that any proceeds are not calculated in the amounts. It will go into the Equipment Replacement Fund to continue increasing that balance. Councilmember Haas Steffen asked about government contracts for the purchases. Ms. Hart replied that she has contacted these agencies but has not heard back from them. She added that she contacted Circuit City and they are about 50 to 60% higher in price than TR Systems and that did not include installation. Motion by Councilmember Beyer and seconded by Mayor Gamec to recommend Council authorize the budget amendment for the purchase of replacement and new computer equipment, contingent upon receiving one contract price. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Beyer, Beahen, Haas Steffen and Zimmerman. Voting No: None. Finance Committee/January 28, 1997 Page 2 of 3