1996 CAFR - Laserfiche WebLink

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For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering federal financial assistance programs in the following categories: ° Political activity ° Civil rights ° Cash management ° Federal fmancial reports ° Allowable costs/cost principles ° Drug-free workplace ° Administrative requirements ,$~iecific Requirements ° Types of services ° Eligibility ° Matching, level of effort, or earmarking ° Reporting ° Cost allocation ° Special requirements Claims for Advances and Reimbursements Amounts Claimed or Used for Matching For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. During the year ended December 31, 1996, the City had no major federal financial assistance programs and expended 81.6 % of its total federal financial assistance under the following nonmajor federal fmancial assistance program: COPS Program, CFDA #16.580. We performed tests of controls, as required by OMB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we have considered relevant to preventing or detecting material noncompliance with specific requirements, general requirements, and requirements governing claims for advances and reimbursements and amounts claimed or used for matching that are applicable to the aforementioned nonmajor program. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. We noted one matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the City's ability to administer federal fmancial assistance programs in accordance with applicable laws and regulations. (continued) i -119-