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Our study and evaluation made for the limited purpose described in the first <br />paragraph would not necessarily disclose all material weaknesses in the system. <br />Accordingly, we do not express an opinion on the system of internal accounting <br />control of the City taken as a whole. However, our study and evaluation <br />disclosed that because of the limited size of your office staff, your organiza- <br />tion has limited segregation of duties. A good system of internal accounting <br />control contemplates an adequate segregation of duties so that no one individual <br />handles a transaction from inception to completion. While we recognize that <br />your business office is not large enough to permit an adequate segregation of <br />duties in all respects, it is important, however, that you be aware of this <br />condition. <br />In our letter to the City Council, issued in connection with our audit of the <br />City's General Purpose Financial Statements, we have separately communicated our <br />observations and recommendations regarding other matters. <br />The foregoing conditions were considered in determining the nature, timing, and <br />extent of audit tests to be applied in our audit of the 1988 financial state- <br />ments, and this report does not modify our report on such financial statements <br />dated May 23, 1989. <br />This report is intended solely for the use of the City Council and management of <br />the City of Ramsey and should not be used for any other purpose. This restric- <br />tion is not intended to limit the distribution of this report which, upon accep- <br />tance by the City Council, is a matter of public record. <br />May 23, 1989 <br />Pow <br />