Agenda - Council - 10/23/2007 - Laserfiche WebLink

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Blue Cross Blue Shield of Minnesota Contractor Terms and Conditions 8. EQUIPMENT The Parties agree that 13CBSM shall hold and retain throughout the t funds C i ntract t t interest in personal property, including equipment, p w contract. In the event this Contract is terminated before full performance and completion of all activities and. work authorized and funded herein, the' Contractor shall, within sixty (60) days of Contractor's receipt of a written demand from BCBSM, surrender pos da s�a d upon the such property specified in BCBSM written demand. After sixty (6 0} y termination that Contractor has complied with all terms and conditions of this Contract and. has BCBSM shall relinquish to the Contractor any . completed all Contractor obligations reflected herein, B mcludin a ui mart purchased with funds and all rights to, and interests in, personal property, 9 q P provided throughout this Contract. . The contractor shall, at the request of BCBSM or as specifically directed in the Project Narrative, of Contract Application, herein, provide the Department with copies of any data, design plans, specifications, photographs, negatives, audio and video productions, films, recordings, po findings, recommendations and memoranda of every description or any part prepared under the Agreement. BCBSM ntractors to any shall have the right to copy and distribute said copies in any manner when and where y may determine without any claim on the part of the Contractor, its vendors or subco additional compensation. 9. STOP WORK NOTICE wri tten notice from BCBSM to stop work, the Contractor shall cease Immediately upon receiving a all work under this Contract. In the event that BCBSM issues a stop work notice, Contractor will not be paid for any program costs incurred after Contractor has received such notice until such time as Contractor is instructed to resume work, if at all. - 10. SITE VISITS BCBSM may conduct periodic site visits, at its own expense, to monitor progress during the Contract term. Also, interim oral or written progress reports may be required to supplement the more formal status reports. 11. RECORD KEEPING REQUIREMENTS a. Contractor will establish an official file for the project. The file shall contain documentation of all . actions taken regarding this contract. b. Contractor shall establish separate ledger accounts for the receipt and expenditure of Contract funds and maintain expenditure detail in accordance with the approved budget detail. Separate bank accounts are not required. c. Contractor shall maintain financial records in accordance with generally accepted accounting principles. Contractor shall maintain adequate supporting documentation in such detail so as to provide an audit trail of receipts, expenditures; and disbursements. Contractor's records will permit trading transactions from support documentation to the accounting records to financial reports and billings. Such documentation shall_ include proof of all match contributions, including identification of the source of each and every such contribution, and may include, c hall no t n ecessarily be limited to subsidiary ledgers, payroll records, vendor invoices, bank or other financial account records, consultant contracts and billings, volunteer rosters and work logs, and lease or rental agreements. Such documentation shall be readily available for inspection, review, and/or audit by Project Staff or other representative of BCBSM. d. Subcontractor(s) employed bythe ing re ords as specified above. BCBSM Contract shall be responsible f reserves the right to conduct audits of sub - contractors. Page 3of7 -193-