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CASE AWARD CONTRACT FOR CONSTRUCTION OF POLICE FACILITY By: Ryan R. Schroeder, City Administrator Background: On February 13, 1996, Council authorized receipt of bids for the Police office building. Those finns that had met the pre-qualification requirements were mailed the bid materials on March 1, 1996. The project was also advertised in the Anoka Union. A pm-bid meeting was held on March 11, and the bids were due on April 2, 1996. We received four qualified bids from the original list of six bidders. One bidder had withdrawn after qualifying, another informed us during this last process of his intention not to bid. At the February 13 meeting, Council authorized $600,000 for the hard consmaction portion of this project. In addition to this, the 1996 budget has set aside $22,727 for office furnishings. This allocation is expected to be sufficient for furnishing the clerical and palxol work rooms. The utility extension to the municipal campus is funded out of trunk funds. We had informed the bidders that it was the staff expectation that the bid award would include a component for operating efficiency of the HVAC and electrical systems. Because of how the bids came in, ongoing utility costs are not expected to impact the bid award (all bidders bid on the same basis with operating efficiencies bid as additional options). The building is expected to have an annual gas and electric bill of about $14,000. Outside of the bid is any landscaping (there is required turf re-establishment) and SAC and WAC fees paid by the City ($4500). After comparing the four bids, staff is recommending awarding to Sharp Construction of Maple Grove in an amount not to exceed $588,396. This contractor met all of the stated specifications and is the lowest bidder on the project. The bids on this project (after adjustments) are as follows: Kraus Anderson $664,345 Bor Son $617,200 Welsh $590,000 Sharp $588,396 It should be noted that within the bids, each flooring, wall covering, and the security system. to be the low bidder. of the contractors have allowances for such as After allowing for those issues, Sharp continues Council Action Motion to adopt Resolution g96-04- Police Deparunent Office Building. __ receiving bids and awarding contract for Construction of a Reviewed by: Copies also distributed to: City Administrator Police Chief Finance Officer CC: 04/09/96 /jmt