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While only Apollo Communications provided an anticipated trade-in of $1,500.00, it is not reflected in the quotes. Central Tele-Systems accommodates a trade by of providing various vendors [those that buy outdated systems for parts] with our "old system" information and having those vendors deal directly with us. Any proceeds would come directly to the City and would offset the original purchase price. One part of the phone system that we do not have information on at this time is the installation of a 911 "call box" type phone for the outside of the building. If this information is available for the meeting, it will be presented for consideration at that time. Based on the quotes, it will be Staff's recommendation to go with Central Tele-Systems for the phone system purchase and data communications wiring at the Police Facility. It would be our desire to implement the voice mail at the same time, if the budget allows, and this would also be from Central Tele-Systems. Secretary Kathy Schmitz, who is our main phone contact, has been provided a demonstration on the system and also feels this is a good choice. The proposed system would allow for significant expansion where necessary and is currently state-of-the-art. We will also be increasing in- coming lines by two new lines. It is anticipated that the funding will be broken down between the Police Facility Fudget and the General Fund. There is approximately $9,400 available from the Equipment Replacement Fund that has accumulated on the existing system. The Police system would represent approximately 27% of the cost, with the exception of the data wiring and it is 100% chargeable to the Police facility. Based on that the funding would be as follows: General Fund: Phone System $14,633 Less: Amount Available from Equipment Replacement 6.800 Net to be Funded From Council Contingency $ 7,833 Police Facility Budget: Phone System Data Communications Wiring Less: Amount Available from Equipment Replacement Net to be Funded From Police Facility Budget $ 5,412 4,159 2,600 $ 6,971 If the voice mail were to be added to the above it would increase the use of the Council Contingency by $4,376 and would increase the use of the Police Facility Budget by $1,619.