Resolution - #99-09-170 - 09/14/1999

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Councilmember Hendriksen introduced the following resolution and moved for its adoption: RESOLUTION #99-09-170 RESOLUTION RESCINDING RESOLUTION #99-07-133 AND AWARDING CONTRACT FOR THE PURCHASE OF COMPUTER NETWORK HARDWARE AND SOFTWARE WHEREAS, on September 8, 1998, City Council authorized the bidding for computer network hardware and software; and WHEREAS, the City Council authorized the Local Government Information Systems Association (LOGIS) to provide bidding recommendations; and WHEREAS, the City, through LOGIS, ordered certain computer equipment which was delivered to it by Inacom; and WHEREAS, after taking receipt of the computer equipment, the City obtained three quotes for the equipment. The sealed bid process was not used since it was anticipated that the equipment cost would not exceed $25,000.00; and WHEREAS DataSource Hagen ("DataSource") was the lowest bidder (lower than Inacom Information Systems ("Inacom") by approximately $1,300.00; and WHEREAS, the City Council adopted Resolution #99-07-133, accepting the lowest bid (quote) from DataSource and directing that a contract be awarded to it; and WHEREAS, the computer equipment has been delivered to the City by Inacom and it is now too late, according to Inacom, to return it. In addition, software was also installed in the DataSource equipment making it impossible to return and LOGIS has paid Inacom; and WHEREAS, the City has not yet installed the new computer equipment and has not paid Inacom; and WHEREAS, DataSource is contacting the City and wants to conclude the sale to the City pursuant to Resolution #99-07-133; and WHEREAS, The City Council, at its August 24, 1999 meeting, approved the payment to Inacom subject to approval of the transaction by the City Attorney; and WHEREAS, according to information stated above, the City is not able to enter into a contract with DataSource Hagen and, therefore, must rescind Resolution #99-07- 133, which authorized awarding the bid to DataSource Hagen.