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ORDINANCE #16-12 <br />CITY OF RAMSEY <br />ANOKA COUNTY <br />STATE OF MINNESOTA <br />AN AMENDMENT TO CHAPTER 2 OF THE CITY CODE, WHICH CHAPTER IS KNOWN AS <br />ADMINISTRATION, OF THE CITY CODE OF RAMSEY, MINNESOTA <br />AN ORDINANCE AMENDING CHAPTER 2 DIVISION 2. — PURCHASING AND REPEALING AND <br />REPLACING SECTIONS 2-272 THROUGH 2-278 OF THE RAMSEY CITY CODE <br />Section 1. Purchasing Guidelines <br />1.1 Policy Statement <br />The goal of the Purchasing Policy is to ensure that all purchases are consistent with Minnesota Statutes, to <br />establish internal controls, to maintain the appropriate documentation and to ensure the best value for the public <br />money. <br />1.2 Authorization <br />The purchasing policies of the City of Ramsey are established by the City Council under the City Charter (Section <br />6.4), the City Code and state statute. City funds may only be spent for purposes that are expressly or implicitly <br />authorized by statutes or the City's charter and must be for a public purpose. <br />1.3 Budget <br />Under state statute and City Charter, the annual adoption of the General Fund Budget shall constitute City Council <br />appropriations for the year. Budgetary control shall be exercised at department and fund levels. The City <br />Administrator shall identify Department Heads or other staff who shall be responsible for each fund or department <br />in the annual budget. These individuals shall be responsible for compliance with the annual budget and for all <br />expenditures related to their respective departments. <br />1.4 Quick Reference Guide <br />VALUE OF <br />PURCHASE <br />QUOTATIONS <br />NEEDED <br />APPROVAL BY <br />APPROVALS REQUIRED <br />Less than $100 <br />None <br />Department Head <br />City Administrator <br />City Council <br />Yes <br />No <br />Yes -Annual Budget Adoption <br />$101-$5,000 <br />Departmental <br />Discretion <br />Department Head <br />City Administrator <br />City Council <br />Yes <br />No <br />Yes -Annual Budget Adoption <br />$5,001-$25,000 <br />Two Written Quotes <br />City Administrator <br />Department Head <br />City Administrator <br />City Council <br />Yes <br />Yes <br />Yes -Annual Budget Adoption <br />Discretion <br />$25,000-$100,000 <br />Two Written Quotes <br />or RFP's or Sealed <br />Bids <br />Department Head <br />City Administrator <br />City Council <br />Yes <br />Yes <br />Yes <br />Greater than $100,000 <br />Sealed Bids <br />Department Head <br />City Administrator <br />Yes <br />Yes <br />1 <br />